- All meeting agendas can be found here.
- Resolutions, proclamations, ordinances, minutes and meeting packets can be found here.
Council Meeting - May 25, 2021
STUDY SESSION –
DISCUSS SOLID WASTE SERVICE LEVEL CHANGES - Staff discussed with council a desire heard from some community members for changes to the frequency of waste and recycling collection services. Solid Waste Consultant Chris Bell discussed a cost of service analysis for each option. Representatives from both waste haulers serving Tigard were present. Council directed staff to move forward with a community survey that notes the increased costs for the following options: 1) weekly yard debris pickup, 2) weekly yard debris plus residential organics (food scraps) collection, 3) switch to weekly yard debris and residential organics with every other week recycling and 4) increase glass collection to every other week. Council will receive an update after the survey is complete.
COUNCIL LIAISON REPORTS - Councilor Newton noted that the Public Safety Advisory Board held a very good discussion on the Mental Health Response Team that is coordinated by Washington County. She said it is helpful to know how those programs work and urged anyone interested to watch the meeting on the city’s YouTube page.
BUSINESS MEETING –
Mayor Snider read a statement on the one-year anniversary of the murder of George Floyd. He described actions the city has taken, including the formation of Tigard’s Public Safety Advisory Board. His statement has been added to the record for this meeting.
PUBLIC COMMENT – Comments were received on litter and waste left on trails by homeless individuals, and the suggestion to convert a tennis court at Summerlake Park to a pickle ball court. Two letters were received in support of Agenda Item No. 6 – Adoption of Housing Needs Analysis.
Resolution No. 21-15 was approved, expressing appreciation to Tigard High School Student Envoy Caroline Frisiras.
Resolution No. 21-16 was approved, appointing Tigard Transportation Advisory Committee alternate member Serge Killingsworth to a voting position.
Council voted to appoint Nick Jarmer to a vacancy on the Public Safety Advisory Board.
Ordinance 21-11 was adopted, amending the city’s Comprehensive Plan to adopt the Housing Needs Analysis (HNA) Update. The project identified what housing Tigard has now, what housing will be needed in the future, and how the city can plan to meet that need. A Community Advisory Committee was convened to review findings and recommendations. This update ensures that the Comprehensive Plan is a relevant and informative tool for decision makers and that the city complies with statewide planning Goal 10 and OAR 660 Division 8.
The Town Center Development Agency approved TCDA Resolution No. 21-03, adopting the fourth quarter budget supplemental.
Council received an update on the City Facilities Consolidation Project from the city’s Leadership Team, who recommend “doing this right, not doing this right now.” Council concurred with not moving ahead with a facilities bond this year, and instead do more surveys - the first in late summer or early fall, asking the community for their input on when and how to replace the aging, undersized public facilities that are also in need of safety improvements, repairs and system replacements.
City Manager Rymer gave the following Administrative Updates:
- Executive Utility Manager John Goodrich was thanked upon his upcoming retirement for his excellent public service to the city and the water utility.
- Let’s Talk Transportation is Wednesday, May 26 from 5:30-7.
- Library users are being surveyed on how they want to use the Library’s “back yard.”
- The Summer Reading program will kick off next week.
Council Meeting - May 11, 2021
Executive Sessions were held, called under ORS 192.660(2)(e) real property negotiations and (h) pending litigation or litigation likely to be filed.
There was no public comment. In response to previous public comment, Josh Crites, Assistant Director of the Department of Housing Services in Washington County spoke about efforts to assess and evaluate the livability at the apartments formerly known as The Colonies, which are owned by Washington County. Washington County Housing is also in the midst of an asset management plan and a development consultant will be on site to inspect each unit and cost out what rehabilitation is necessary. Bonita Villa and other properties in Tigard will also be included in these improvements. He said there will be tenant communication on this and the work order process. He noted that residents know how to contact the asset manager if a property manager fails to address an issue.
Jessica Love gave an update on Tigard Area Chamber of Commerce activities. Leadership Tigard learned about communications, including a crisis management communication presentation given by Police Chief McAlpine.
Tigard Restaurant Month launches on June 1. The Chamber partnered with the Tualatin Chamber and Tigard-Tualatin School District for a Women in STEM (Science, Technology, Engineering and Mathematics) program. A job fair for people age 16-18 is upcoming. The Tigard Farmers Market is open and in its 29th year. They are seeking vendors to sell dog treats, sauces and bread.
Police Chief McAlpine gave a report on monthly crime statistics. Calls for service are increasing as people start to go more places and be more active. There was a series of incidents where rocks were thrown through windows of Bridgeport Village businesses. The Commercial Crimes Unit is taking the lead in the investigation. The Major Crimes Unit and Washington County District Attorney requested that the Attorney General look at the officer involved shooting in Tigard and Tigard police will be cooperating with the investigation. In May, nine of the of the sworn levy positions are filled, including identifying the School Resource Officer for the fall. Two non-sworn positions are in the backgrounding process.
The following Consent Agenda items were approved:
- May 16-22, 2021 was proclaimed Public Works Week.
- Resolution No. 21-13, which grants exemption from property taxes under Tigard Municipal Code 3.50 for Non-profit, Low-income housing meeting certain criteria.
- Renewal of Washington County Cooperative Library Services (WCCLS) Intergovernmental Agreements
- Contract with Blackline, Inc. in the amount of $402,402.42 for the annual Pavement Management Program slurry seal
CONSIDER RESOLUTION AMENDING THE MASTER FEES AND CHARGES SCHEDULE RELATED TO WATER RATES
A public hearing was held and Council approved Resolution No. 21-14, amending the Master Fees and Charges Schedule related to water rates.
ANNEXATION OF FROUDE PROPERTY -
A quasi-judicial public hearing was held on annexing two parcels of land located on 12200 SW Bull Mountain Road. Council approved Ordinance No. 21-10, annexing 11.16 acres into the City of Tigard.
City Manager Rymer gave updates on a few items:
- It is National Police Week and he thanked the Tigard Police Department for all they do to be such a strong part of the community and a main component of the city’s organization.
- He learned that the city has approved over 27 different safety plans during the pandemic and said it speaks to the commitment the Risk Management Division and teammates have for keeping everyone safe.
- The Move4May program started which is a partnership with Safe Routes to School/Tigard-Tualatin School District and Packed with Pride. The goal is to get people to be more physically active by having them track their activity and win prizes.
- Streets for People traffic signage has been placed in three locations. Most responses have been positive. This puts safety measures on some streets to remind drivers to share the road with pedestrians and bicyclists.
- The Library is open on a limited basis and has received over 2,000 visitors so far.
- The city debuted a booth at the Tigard Farmers Market last Sunday with Joanne Bengtson, Eduardo Ramos and Nicole Hendrix representing Tigard. The purpose of the booth is to introduce ourselves so the community knows who we are, what we do and how we can help.
- There was a resignation from the Public Safety Advisory Board and it is planned to be filled at the May 25 Council meeting.
Council Meeting - April 27, 2021
Executive Session: The Town Center Development Agency Board held an executive session, called under ORS 192.660 (2) (e) property negotiations.
Public Comment: A written public comment was received regarding the previously planned Metzger School Community Park. Staff responded that Tigard-Tualatin School District requested that the city stop planning for it over two years ago. The District said when they get the bandwidth to do so they would restart the planning effort.
Liaison Reports: Council members reported on various board and committee meetings they attended recently.
Consent Agenda: A contract in the amount of $344,972 was awarded to Brown Contracting, Inc. for 2021 right-of-way ramp improvements as part of the first year of the new American with Disabilities Act (ADA) ramp improvement program.
Update from Metro: Metro Council President Lynn Peterson and Metro District 3 Council Gerritt Rosenthal gave a presentation on current Metro projects and a recap of how various venues were affected in the past year by the pandemic. The Oregon Zoo has re-opened to a limited number of guests at a time. The Convention Center is being used for a well-organized Covid-19 vaccination site. Metro is working on designating a parking area at the Expo Center as a “Safe Park” place for people experiencing houselessness to park RVs and cars. She encouraged other jurisdictions to identify potential locations in their areas for this use. There is funding available for managing such locations. Council President Peterson outlined how Metro is delivering on their 2018 Housing Bond promises and has committed 34% of the resources and 54% of the goals have been met already.
Adoption of 2021-2023 Council Goals: Council received a presentation recapping their March goal setting sessions and voted to approve their goals for the 2021-2023 period. The goals are aligned with the vision “Tigard is an equitable community that is walkable, healthy and accessible for everyone.” The four main goals are:
- Implement an actionable, person-centric and regional response to homelessness.
- Support the Tigard community through a coordinated COVID-19 response.
- Develop and implement a bold community resilience plan.
- Adopt and implement the Parks and Recreation Master Plan by developing a realistic funding plan and cost-effective service delivery model.
Previous goal actions that have not yet been completed will be continued, such as the Washington Square Regional Plan, Tigard Triangle and downtown projects.
Council and the city team will use the lens of equity, economy, environment, engagement and excellence, known as our Community Promise, to advance the goals and guide how the city serves the community. Council will meet in May to discuss groundrules and a Team Agreement.
Town Center Development Agency Resolution No. 21-02: Acting as the Town Center Development Agency Board, they approved TCDA Resolution No. 21-02 which authorizes the Executive Director of the TCDA to sign a Development Assistance and Loan Agreement with Community Partners for Affordable Housing. The non-profit housing developer intends to purchase a property in the Tigard Triangle area to build a 42-apartment project with studio, 1-, 2-, 3-, and 4-bedroom units that will serve a range of families earning between 30% and 60% of Area Median Income.
Update on River Terrace 2.0 Concept Plan and Housing Needs Analysis: Council received an update on the Housing Needs Analysis which includes the city’s supply of housing land, projected needs and recommendations on how to meet those future needs. This document will be considered for adoption at the May 25 Council meeting. The River Terrace 2.0 Concept Plan is for River Terrace West and South and the urban reserve areas known as Roy Rogers West and East. It is not subject to a legislative land use process because the city cannot plan outside the Urban Growth Boundary. It is a high level vision document to demonstrate that the city has considered all factors to ensure that the area can develop in line with goals and standards of Metro’s urban growth management functional plan and statewide planning goals. Council will consider asking staff to prepare an UGB application for expansion on June 8 with tentative submittal in September 2021.
City Manager Rymer had a few Administrative Updates:
- Thanks to the Court team for starting in-person court this week. It went smoothly due to training, signage and travel paths.
- There were 121 Tigard Public Library visitors for its re-opening this week. One patron’s comment: “Browsing is bliss!”
- A food cart, Bubbles and Treats, will be at the Library parking lot on Wednesdays, Fridays and Saturdays.
- The first Budget Committee Meeting was held April 24. The next is scheduled for May 3 at 6:30 p.m.
- The May 4th Council meeting has been cancelled.
- Washington County is still at a high risk level so the city is remaining diligent and doing what we can to prioritize safety for everyone.
Council Meeting - April 20, 2021
STATEMENT - Mayor Snider read a statement on behalf of the city regarding the verdict in the trial of former Minneapolis police officer Derek Chauvin. The full statement is on the city’s website.
COMMUNITY EMERGENCY RESPONSE TEAM DAY PROCLAMATION - Mayor Snider proclaimed April 22, 2021 as Community Emergency Response Team Day to bring recognition to Tigard CERT members who have given their time and energy to improve community emergency preparedness and have responded in the last 14 months to meet multiple needs in the community due to the COVID-19 emergency.
JOINT MEETING WITH THE LIBRARY BOARD FOR ANNUAL UPDATE - The Library Board presented their annual update on library operations and programs. They presented a video on the impacts of COVID and how they maintained services to their patrons in creative ways such as Library Takeout, assembling Book Stacks browse bags, Zoom events and Take and Make Craft Kits. A discussion was held with board members on future library services and development of their strategic plan.
RECEIVE UPDATE ON HOMELESS SERVICES - Council was briefed on actions the city has taken to address homelessness in the immediate timeframe and asked to give guidance for future strategies and policies. Police Community Service Officer Petersen gave a slide presentation and discussed houseless outreach and efforts to balance public safety, enforcement of laws, private property rights and protecting the environment with connecting people experiencing houselessness with services and working together with other government and non-profit agencies to provide support.
WATER RATE STUDY UPDATE AND DISCUSSION - Council heard a presentation from city staff and consultants on water utility rate design options for single-family residential customers, Tigard’s largest customer class. Four scenarios were proposed and Council selected one to be included in the rate model which will be incorporated into the master fees and charges schedule for Council consideration at a May 11 public hearing.
ADMINISTRATIVE REPORT - Updates from City Manager Rymer:
- Some city recreation programs are returning and will have safety measures in place.
- Washington County is moving to COVID high risk status on Friday. We are still in the midst of the pandemic so please wear masks and maintain social distancing.
- Public input on the Washington Square Regional Center can be shared through the Engage Tigard website. Please weigh in!
- The first Budget Committee meeting is at 9:30 a.m. on Saturday, April 24.
Council Meeting - April 13, 2021
An executive session was held, called under ORS 192.660(2) (e) real property negotiations.
Assistant City Manager Nyland gave an update on previous public comment. Staff will follow up on mitigating a reported traffic situation near Elizabeth Price Park. She noted that cars should not be parked on Bull Mountain Road. She reached out to ODOT regarding a complaint about litter and trash along Highway 99W through Tigard. ODOT does not currently have a volunteer program but there are Adopt-a-Road programs for litter pickup.
Tigard High School Envoy Frisiras updated the Council on THS activities and events. They held a virtual Rob Ross painting class. Amazing Race Challenges included students making over 200 cat toys and collecting over 100 items of clothing to donate. Tigard High held their last football game with a few spectators and the band present. They won 47-28. A staff breakfast was held by delivering food on a cart to each room. She enjoyed seeing teachers in person again. Hybrid learning begins Monday, April 19.
Police Chief McAlpine gave a report on crime statistics. There is an uptick in thefts from storage units. We are still seeing an increase in stolen vehicles and catalytic converter thefts. Proposed legislation will make it more difficult for scrap metal dealers to accept catalytic converters. After a lull, red light camera citations are on the increase, perhaps due to more people returning to work or taking vacations. We are getting closer to the goal of having police coverage in each of the five districts in Tigard during all shifts.
Chamber of Commerce Membership and Community Engagement Manager Love gave an update. The Shining Stars Community Awards Banquet will be held on April 30 at 7 p.m. on the Tigard Chamber Facebook page and YouTube channel. Contact the Chamber website for dinner and VIP box reservations. A panel discussion on the City Center Urban Renewal Plan Amendment will be held Wednesday, April 28 at 12 p.m. Tigard Restaurant Month is scheduled for June, as is the Art Walk. The season opening of the Tigard Farmers Market is just three weeks away. Safety guidelines include wearing masks, limiting bringing extra people with you and not touching things you aren’t going to buy. Tigard Downtown Alliance thanks the 300-plus community members that came out to paint the “Building our New Tomorrow” community mural in downtown Tigard.
The Council /Local Contract Review Board approved the Consent Agenda:
- Meeting Minutes
- Proclaiming April as Arbor Month in Tigard
- Awarding contract amendment #2 to FieldTurf USA Inc. for Cook Park artificial turf infield installation
Council approved proclaiming April 18-24 as National Crime Victims’ Rights Week. This celebrates progress achieved and raises awareness of victims’ rights and services. It is an opportunity to stand with families, neighbors, friends and colleagues whose lives have been forever altered by crime.
Tualatin Valley Fire and Rescue Chief Weiss gave the State of the District report. He highlighted the unusual year with COVID-19 PPE supply shortages and the worst wildfire in District history (Chehalem Mountain). He said there were 5,888 calls for service in Tigard in 2020, with 83 percent being Emergency Medical Service calls. Fire calls were down due to fewer cars on the road and more people staying at home. Chief Weiss said TVF&R is looking ahead to a bond election in 2021 for projects such as a training center, station upgrades, land for future stations and apparatus.
A legislative public hearing was held to consider an amendment to the Tigard Municipal Code regarding System Development Charge (SDC) deferrals. Ordinance No. 21-09 amends TMC 3.24.080 to allow deferral requests for City Transportation and Parks SDCs to be submitted before a building permit is issued, or if one is not required, upon land use approval. This improves on the current process which caused unnecessary administrative work and additional reviews for staff in addition to longer review time and more permit fees for applicants.
A public hearing was held and Council approved Resolution No. 21-12 for the Third Quarter Budget Supplemental. The overall budget increased by $340,000 across 12 city funds, and is largely covered by State and Federal grants, unanticipated beginning fund balances, contingency and reserves.
The Local Contract Review Board approved a contract award to Axon Enterprise, Inc. for purchasing, maintenance and support of body worn cameras, fleet cameras, Tasers, an interview recording platform and digital evidence storage. The city was able to make this purchase through government service cooperative Sourcewell, which allows the city to obtain best pricing and utilize an existing contract, saving time and money. The Public Safety Advisory Board unanimously voted in support.
City Manager Rymer reported on a few administrative items:
- Thank you to partners vital to safety in Tigard and everywhere. It’s National Public Safety Telecommunicators Week.
- Kudos to Communications Manager Wyatt and his team and Mayor Snider for the State of the City event, “Late Night in Tigard.” 343 people pre-registered to watch the event and there were over 1,000 views on YouTube and Facebook. He read some of the comments received.
- Tigard Public Library is expanding in-person services on April 26. Safety protocols will be in place.
- The School Resource Officer (SRO) contract was approved unanimously by the Tigard-Tualatin School District Board. Chief McAlpine will assign the SROs who will start on Monday, April 19, and will be selecting the public safety levy-funded SRO.
- The Public Safety Advisory Board thanked the City’s HR Business Partner Brandi Leos who spoke at their last meeting on how Tigard strives to hire police officers that reflect our community. The discussion will continue at the April 26 meeting. These can be seen on the City’s YouTube channel.
Council Meeting - April 6, 2021
Comments were received from the public on a traffic issue near Elizabeth Price Park, and the trash/litter along Highway 99W and who is responsible for clean-up. Assistant City Manager Nyland reported that Washington County will be following up on public comments received at the March 23 Council meeting regarding building conditions and the culturally insensitive name of The Colonies apartment complex that it owns in Tigard.
The Consent Agenda was approved. Consent Agenda items were meeting minutes and an authorization for the city manager to sign an ODOT agreement which provides Safe Routes to School Program grant funding for a new sidewalk along Locust Street. By constructing this missing sidewalk section, students living to the north and northeast of Metzger Elementary School will have a grade-separated facility to walk on, where there is currently a roadside ditch.
Acting as the Local Contract Review Board, they approved an exemption to competitive bidding and approval of findings for Universal Plaza construction. As required by State statutes, a notice was published and a public hearing held on March 18, 2021 to allow for comments on draft findings. No contractors attended the meeting and no comments were received on the findings. The LCRB approved the findings, which will allow an Alternative Project Delivery (APD) method rather than low bid for the solicitation and contract.
An update and slide presentation was given on the Alongside Senior Housing Project plan. Representatives from NW Housing Alternatives were present to discuss the design progress, next steps, community outreach and changes made as a result of community input. Building permit application will start in the summer-fall of 2021, with construction commencing around February 2022 and leasing to seniors starting in the spring of 2023.
Council voted to appoint Shaun Stuhldryer to a vacancy on the Public Safety Advisory Board. Those under consideration for the vacancy were drawn from the pool of PSAB applicants and the results of the community caucus, in keeping with the community-led focus of the PSAB.
A discussion was held regarding council liaison assignments to boards and committees. They elected to keep the current assignments through 2021 and revisit those assignments in January of 2022. In January 2023, Council will re-select assignments, which will be in place for a two-year term.
Resolution No. 21-11 was approved to extend allowance of furnishings (tables, chairs) in the public right-of-way, including sidewalks, with a no-cost permit. ADA clearance and safety conditions must still be met. This will support restaurants owners who want to provide outdoor seating to meet COVID-19 restrictions.
City Manager Rymer gave updates on Administrative Items:
- Kudos were given to Sr. Management Analyst Hendrix for her leadership.
- For the 34th year, the city’s Finance Department received the Government Finance Officers Association (GFOA) award for excellence in financial reporting.
- Monday, April 26 is the target date for limited in-person opening of the library.
- Carla Bence was hired as the new Court Supervisor.
- Youth Councilor applications are due on April 19. Emilio Calderon has done an excellent job representing young people as the current Youth Councilor on Tigard’s city council.
Council Meeting - March 23, 2021
RECEIVE PERFORMANCE AUDIT BRIEFING - Council received a progress update on the performance audit and citywide performance management program. Council discussed the future updates and agreed to a format of quarterly updates with two more comprehensive ones and two smaller check-ins focusing on the approach and alignment process and higher-level direction.
COUNCIL LIAISON REPORTS - Council gave reports from the board and committee meetings they attended. Mayor Snider is now on the Oregon Mayor’s Association Board of Directors.
- Written comment was received about a racist apartment complex name (The Colonies), uninhabitable and unhealthy conditions there and the need to elevate BIPOC community members with safe, affordable housing options.
- Written comment was received about a proposed development on Fern Street near Ascension Drive and a suggestion for fewer houses to be built so there would be less impact to sensitive natural areas and traffic.
- April 5-9, 2021 was declared National Community Development Week. A slide was shown of projects in Tigard funded by Community Development Block Grants.
- Minutes were approved.
- Resolution No. 21-09 was approved granting exemption from property taxes under Tigard Municipal Code 3.50 for six non-profit, low-income housing properties.
- A contract with BMS Technologies was approved for utility bill printing, mailing and barcoding services.
BRIEFING ON METRO SUPPORTIVE HOUSING SERVICES (SHS) LOCAL IMPLEMENTATION PLAN REVIEW - Washington County Housing staff gave a presentation on how voter-approved funding from the Metro Supportive Housing Services measure will be distributed among Multnomah, Clackamas and Washington County implementors. This is the largest per capita investment to address homelessness in the nation. A Local Implementation Plan (LIP) was developed by stakeholders and is scheduled for approval by the County Board of Commissioners and Metro. Program implementation begins July 1.
CONSIDER APPROVAL OF PUBLIC SAFETY ADVISORY BOARD WORK PLAN AND TOPIC SCHEDULE - Council unanimously approved the Public Safety Advisory Board work plan and schedule of topics. PSAB members were present and discussed their diverse membership, training, discussions, and goal to provide an opportunity for the Board to learn and share perspectives with each other and to collectively provide that feedback to the City Council. Their mission statement is to “Improve the lived experience of all people in Tigard so that everyone enjoys the same safety and privilege through a comprehensive review of the practices and procedures in the City police department, municipal court, and social justice initiatives.”
RESOLUTION TO EXTEND THE CITY’S EMERGENCY DECLARATION RELATED TO COVID-19 - Council approved Resolution No. 21-10 to extend the emergency declaration related to the COVID-19 pandemic until June 30, 2021. This is the seventh extension since the first emergency declaration passed one year ago.
ADMINISTRATIVE REPORT - City Manager Rymer said Council and the Leadership Team met last week on goal setting. The next step is to work with the facilitator on a document reflecting the discussion and then return to Council for adoption of their two-year goals.
He thanked the PSAB for their unwavering commitment to the community. Utility billing staff have been placing follow-up calls to customers 60 days past due on their utility bills that might not be aware of available resources. Over 120 volunteers participated in a mural painting project in the downtown last weekend. Flowers by Donna provided flowers to be passed out to volunteers on the first day of spring. Mural painting continues the weekend of March 27-28.
Council Meeting - March 16, 2021
Below is a brief summary of the March 16, 2021 Tigard City Council Meeting.
PUBLIC COMMENT - Brian Spencer gave public comment on a proposed resolution of necessity agenda item. (The agenda item was tabled at the request of staff.)
APPROVAL OF TIGARD MUNICIPAL COURT JUDGE CONTRACT - Council approved an employment contract for the new municipal court judge. Emily Oberdorfer got her law degree from Lewis & Clark Law School and has previously been a Judge pro tem in Tigard’s Municipal Court, working with Tigard’s previous Municipal Judge Michael O’Brien, who retired last December. She looks forward to serving the Tigard community.
CONSIDER APROVAL OF A RESOLUTION OF NECESSITY FOR PROPERTY ACQUISITION REALTED TO RELOCATION OF THE PUBLIC WORKS FACILITY - This agenda item was tabled to a future date at staff’s request.
CAPITAL IMPROVEMENT PLAN UPDATE - The Capital Improvement Plan (CIP) update was given, with City Engineer Faha highlighting several projects already in process and upcoming in Parks, Streets, Water, Sanitary Sewer, Stormwater and Facilities. Her slide presentation showing budget and schedule status for each project is in the packet for this meeting. Highlights of upcoming projects include: applying for a grant to make the Tualatin River dock at Cook Park ADA accessible, Cook Park softball/baseball infield construction starting, design underway for summer 2021 paving and slurry sealing, Wall Street/Tech Center Drive construction is nearly complete, and construction is underway for the Frewing Street storm line replacement.
UPDATE ON TYLER TECHNOLOGY PLAN - A report was given on the progress of the 4-year, Tyler Technologies project implementation. This will replace outdated and disparate software throughout the city’s core business systems with a modern, integrated system designed to allow standardized, efficient workflows, data sharing and reporting, heightened security, and enhanced customer service. The project will modernize the enterprise system, using LEAN/process efficiency improvements and solutions that will help the city meet performance audit recommendations. It will increase transparency and ease of access for the public.
BRIEFING ON WATER COST OF SERVICE ANALYSIS AND RATE STUDY - Staff and FCS Group consultants discussed rate design basics and policies and how water utility revenue requirements are currently allocated to customers. Council gave input on the booster charge, how to charge customers with fire suppression and a fixture count consistent with a 5/8 inch meter, multi-family customer charges, and phasing in any adjustments. Council requested additional options be presented and staff will return with recommendations in April.
ADMINISTRATIVE REPORT - City Manager Rymer thanked the city’s IT team for monitoring and addressing widespread vulnerabilities in the Microsoft Exchange Service. The website revisioning process is ongoing and over 200 website survey responses have been received. An agreement with Tigard-Tualatin School District regarding School Resource Officers (SROs) will be brought forward to the TTSD Board, the Public Safety Advisory Board and then to Council. Tigard ‘s Library became fine-free a month ago and the percentage of overdue books and those owing fines has dropped, which reflects the trend across the country. The city’s management team is removing barriers and streamlining the board and committee application process to make it more equitable. The budget is being finalized and will include a Budget in Brief document to improve transparency.
Council Business Meeting - March 2, 2021
CONSENT AGENDA - Resolution No. 21-08 was adopted, approving the Tualatin Valley Fire & Rescue Fire Code Ordinance. Oregon requires a city to approve by resolution, a fire prevention code adopted by a rural fire protection district if the city desires to have the adopted fire prevention code apply within that city. TVF&R is the rural fire protection district that provides fire protection within the City of Tigard.
INTRODUCTION TO METRO COUNCILOR ROSENTHAL - New Metro District 3 Councilor Gerritt Rosenthal introduced himself to Council and asked to hear their interests and priorities. Councilors introduced themselves and mentioned transportation planning and infrastructure, SW Corridor,99W improvements, parks, affordable housing and smart growth as priorities. Mayor Snider said it is important that when regional measures are passed that each jurisdiction in Washington County receives services in and around their communities. Cities in SE Washington County are far from Hillsboro and services and resources need to be where community members can access them.
PUBLIC HEARING – Ordinance No. 21-07 was adopted, adding new Chapter 5.24 to the Tigard Municipal Code. This chapter codifies the city’s policy for Transportation Network Companies (TNC) operating in Tigard. A TNC is a company that matches passengers with drivers of vehicles for hire, using smartphone apps. The city will partner with the Portland Bureau of Transportation (PBOT) for administration of regulations covering driver background checks, driving history review, training, a zero tolerance drug and alcohol policy for drivers while on the job, and minimum operating and safety standards to provide service in Tigard. They will be required to accept requests for service from any location within Tigard, including requests from persons with disabilities and requests for wheelchair accessible service. A .50 cent fee would be collected from every trip originating in Tigard and PBOT will retain 15 percent for regulatory structure administration and management and the remainder would go to Tigard. This revenue is restricted for City service areas impacted by the operation of the TNCs, including public safety, transportation planning, engineering, transportation capital improvements and code enforcement, wheelchair accessible vehicle and electric vehicle infrastructure programs and administration costs. Public comments were received from representatives of Uber and Lyft transportation network companies for the public hearing.
PUBLIC HEARING - Ordinance No. 21-08 was adopted, allowing payment plans longer than one year for Tigard utility customers during the COVID-19 emergency. Currently, the Tigard Municipal Code limits the duration of any payment plan to one year. Staff will contact utility customers that are late on their utility bills and let them know about aid programs and the changes from the ordinance. This ordinance temporarily delegates authority to the city’s Finance Director or designee, to extend payment plans in excess of one year. The ordinance will end six months after the last COVID-19 emergency declaration expires.
ADMINISTRATIVE REPORT – City Manager Rymer gave kudos to the 1,000 community members registering for CODE RED emergency notification services in February. It is a priority to get the community signed up so notifications can reach citizens quickly in an emergency. A slow and intentional re-opening of city buildings is under consideration with the utility billing drop box opening up and some in-person court operations starting in mid-April. The Library is holding their annual magazine giveaway of 2019 magazines. Stuffed animal sleepaway camp is March 15. Families can pick up a take-away bag from the Library and participate safely at home. Community input is being sought about making the city’s website more useful, and comments are also being taken regarding the City Facilities Consolidation project. The city thanks Court Supervisor Annis and sends best wishes on her retirement after serving the City of Tigard for 22 years.
Council Business Meeting - February 23, 2021
Councilor Newton gave an update on how well Tigard fared in the Community Development Block Grant (CDBG) awards this year. $1.2 million was awarded to the Senior Affordable Housing project near the Senior Center, $30,000 was given to St. Vincent de Paul for their rent and utility assistance program, $14,405 was awarded to Just Compassion to hire a person to help guests obtain resources such as an ID or drivers license, and the Good Neighbor Center received $30,000 for their work systems program which helps connect their clients to employment.
A public hearing was held and Council approved Ordinance No. 21-05, to allow for the implementation of 20-mph speed zones in certain residential neighborhoods. This is allowed by State Law for residential streets that meet certain criteria. The street must be located in a residential district, not be an arterial roadway and must currently be part of a statutory 25-mph zone. After a six-month period used for project scoping, communications, ordering signs and data collection, the city will roll out two install zones per month until the first phase is complete.
A quasi-judicial public hearing was held and Council approved Ordinance No. 21-06 which approves the Aman Rezoning Application (CPA2020-00001/ZON2020-00001). It amends Tigard’s Comprehensive Plan designations and zoning map from C-G and R-12 to C-G and R-25 for a property of approximately 5.36 acres with frontage on SW Pacific Highway to the south and SW Torchwood Street to the north.
Council approved Resolution No. 21-07, referring to Tigard electors at the May 18, 2021 election, the question of whether to amend the City Center Urban Renewal Plan by increasing the duration of the plan by nine years and the maximum indebtedness. It is not a new or additional tax; funding will come from capturing property taxes from new development and increased property values in the urban renewal area.
City Manager Rymer gave a report on administrative items. Contracts and purchasing staff have been working on streamlining purchasing processes that allow for more efficiency but still maintain responsible stewardship of public funds. Podcast host Lindz Amer will host a program for LGBTQ+ youth on February 28 at the Tigard Library. There is still space and people can go on the Library’s website to sign up. In Finance, the Comprehensive Annual Financial Report (CAFR) is complete and the Spanish version is now available online. City Manager Rymer wrapped up meetings with each city department on their proposed fiscal year 2021-22 budgets and will be meeting soon with the Budget Committee. Excellent work by Police Detective Lee led to the arrest of two female juveniles accused of the murder of Mr. Leroy Wass-Morill. New Police Department hire Diane Dyra was recently sworn in, making her the seventh officer hired with public safety levy funding, thanks to the Tigard community.
Two executive sessions were held, called under ORS 192.660.2 (e) real property negotiations.