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Tigard City Council

City Council Meeting Recap

  • All meeting agendas can be found here.
  • Resolutions, proclamations, ordinances, minutes and meeting packets can be found here.

November 26, 2019 City Council Meeting

Council met in Executive Session called under ORS 192.660 (2) (i) to review and evaluate the employment-related performance of the city manager.

A citizen spoke about a proposal to bring the Little League World Series - Softball to Tigard. The proposal is to upgrade the ballfields at Cook Park for near-term World Series Softball use, with an eye towards future field development at the city-owned land known as the Lasich property when it comes inside Tigard’s urban growth boundary. The group has spoken to PRAB about this and Councilor Lueb asked that staff prepare a resolution supporting further exploration by the city into what would be involved. 

Council approved Ordinance No. 19-18 adopting Comprehensive Plan text amendments updating the Tigard Public Facility Plan and the Public Facilities and Services Chapter of the Comprehensive Plan.  Public Facilities include stormwater, water, sanitary sewer and park facilities. This is part of the periodic review of the Comprehensive Plan required by the Oregon Department of Land Conservation and Development.

A Capital Improvement Project update was given, updating Council on the status of parks, streets, water, sewer, stormwater and other projects. Videos of the water main break on Greenfield were shown and probable repair options and costs discussed. The 72nd Avenue Study draft recommendations were presented.  The Fanno Creek bank stabilization project at apartments near the library was highlighted as was the 124th Avenue and Ann Court culvert replacement, which included the addition of a sidewalk.   




November 12, 2019 City Council Meeting

STUDY SESSION
Council discussed ambiguous language in the Charter and made a determination about the meaning of phrasing related to the mayor’s responsibility for the treasury.  A more formal Charter review will occur later next year. Changes to the Charter must go before the voters.

There was consensus of Council to schedule a discussion on short-term rental policies at a future business meeting.

Assistant City Manager Nyland will prepare a list of 2020 potential dates and ideas for Council outreach.

CITIZEN COMMUNICATION
Council heard a Police Department update from Chief McAlpine. Photo enforcement plans have been approved by ODOT and the pre-construction meeting will be held this week.  The first intersection will be installed on Hall Boulevard in December with the 30-day warning period beginning then. A second Minutes Matter video was taped and can be seen on this webpage: https://www.tigard-or.gov/tigard_levy/

Council also received updates from the Chamber of Commerce and the Tigard High School Envoy. There was no citizen testimony.

CONSENT AGENDA
Council approved minutes and accepted some receive and file calendar items. Mayor Snider proclaimed Saturday, November 30 as Small Business Saturday, encouraging people throughout the city to shop locally in support of neighborhood merchants and celebrate the role these entrepreneurs play in the growth of our community.

BUSINESS MEETING
The TTAC (Tigard Transportation Advisory Committee) held their annual joint meeting with the Council.  Chair Kevin Watkins went over their accomplishments for the year and gave Council the TTAC’s six recommendations for the transportation CIP project list, winnowed down from a list of 24 projects needing prioritization. Their top six are: Walnut Street Complete Streets project, North Dakota Street sidewalks, 121st Avenue improvements from Walnut to North Dakota Street, Bull Mountain Road pedestrian crossing at Alberta Rider Elementary, Fanno Creek Trail completion and 72nd Avenue improvements.  Looking ahead to 2020, their focus is on integrating the Bike/Pedestrian Subcommittee into the TTAC, implementing Complete Streets policies, and updating the Transportation System Plan.

Council approved Resolution No. 19-40, consenting to the transfer of a cable franchise from Frontier Communications Corporation to NW Fiber, LLC. The Metropolitan Area Communications Commission (MACC) is the cable television franchise administrator for 15 jurisdictions in Washington County. Eleven of those jurisdictions, including Tigard, are affected by the transfer of the franchise from Frontier to NW Fiber and must approve the transfer individually through resolutions.   

A public hearing was held on amending the Master Fees and Charges Schedule to adjust the special events fee based on experience with the new fee, approved by Council in July 2019. Staff recommended a flat $50 fee for Community Events Grant recipients. Changes also include a refundable deposit which allows Police and Public Works Departments to recover up to their actual costs of supporting special events, and added a lower fee amount for small events fewer than 25 people. The Tigard Chamber of Commerce representative testified in favor of the amendments. Council approved Resolution No. 19-41 to amend the Master Fees and Charges Schedule. Council also voted to approve a partial refund to the Tigard Downtown Alliance.  

Acting as the Town Center Development Agency, Board members approved two items. The first was a 90-day extension to the Development and Disposition Agreement with AVA Tigard Development LLC, the developer of a mixed-use project at Main Street and Fanno Creek. This extension allows AVA more time to obtain permits, final land use approval, and complete their construction and final financing  plans. The second item was approval of TCDA Resolution No. 19-09 which authorizes TCDA Executive Director Wine to complete the acquisition of an easement on property for the Fanno Creek Overlook, next to Max’s Fanno Creek Brewpub.                             

Council received a presentation from staff on local option levy cost assumptions and gave their preference about the rate (33 cents per $1,000 of assessed property value) and timing (May 2020 election). They requested that another public survey be completed.


November 5, 2019 City Council Meeting

CONSENT AGENDA
Council approved an intergovernmental agreement with Metro accepting a grant to fund the Washington Square Regional Center Update Project.  The original regional center plan was adopted in 2000 and the City wants to keep the main tenets of that vision – dense, walkable, mixed-use development – but build on and refine it to facilitate equitable development, removal of barriers to redevelopment and creation of more regional housing and employment options.

The Local Contract Review Board approved a contract with Century West for design of the Main Street Phase 2 Improvements. The project will provide the final phase of improvements to Main Street from the railroad tracks north to Scoffins Street. The improvements to Main Street will be similar to Phase 1 which improved the area of Main Street south of the railroad tracks to 99W.  Improvements will include new sidewalks, street furniture, landscaping, pavement restoration, and utility upgrades such as new street lighting and green street stormwater treatment features.

BUSINESS MEETING
A legislative public hearing was held to consider an ordinance to adopt a Construction Excise Tax.  Ordinance No. 19-16 was adopted unanimously. The 1 percent tax will be levied on the permit value of certain new residential and commercial construction and will be used to fund affordable housing programs and developer incentives. A CET was a recommendation from Tigard’s Affordable Housing Plan, approved by Council this summer.  Staff identified some types of development that will be excluded from the CET.  Several citizens and representatives of affordable housing non-profits testified to the importance of this and the next agenda item.

A legislative public hearing was held to consider an ordinance to amend Tigard Municipal Code Chapter 3.50 Tax Exemptions for Non-Profit Affordable Housing.  Ordinance No. 19-17 was adopted unanimously. Tigard already provides tax exemptions for non-profit affordable housing providers. This amendment will also provide a key incentive for the development of affordable housing by providing tax exemptions for land banking.  Land banking allows non-profit providers to “lock up” property before the property values rise significantly and hold the land for future development when funding for construction becomes available. The code amendment also allows for “claw back” which protects the City in the event that a development leaves affordability or is never developed.  If that happens, back taxes would be assessed.

Council received an update on local option levy planning including an update on the status of facility planning, communication outreach efforts and feedback received, a report on the work and recommendation from the Levy and Bond Task Force and a presentation from DHM Research on the recent survey of Tigard voters.  The Levy and Bond Task Force final report suggests that a May 2020 ballot measure is not advisable, although they committed to support Council’s decision on whether or not to put a levy on the ballot in May. Council requested further voter polling.  If the Council elects to refer a local option levy to the voters in May 2020, the decision would be need to be made in late January.  A review of local option levy cost assumptions is scheduled for the November 12 City Council meeting.


October 22, 2019 City Council Meeting
 
STUDY SESSION
HR Director Bennett led a discussion with Council on criteria for the City Manager’s performance evaluation. Council Liaison reports were given for boards, commissions and committees that Council members serve on. Youth Councilor Turley reported that Tigard High Students formed a student union and there will be a Student Voice Discussion from 12-2 p.m. on November 8.

CITIZEN COMMUNICATION
A citizen spoke on concerns he had about the volume of trash and crime at the Tigard Plaza area on Highway 99W and Hall Boulevard. He also expressed concerns about light rail.

CONSENT AGENDA
Acting as the Local Contract Review Board, Council approved a contract to Cascadian Landscapers for right-of-way maintenance. This is for city-maintained rights-of-way along Durham Road, Gaarde Street, Walnut Street, 135th Avenue, Highway 99W and some others.

EXECUTIVE SESSION
Council met in an Executive Session called under ORS 192.660 (2) (i) to review and evaluate the employment-related performance of the City Manager.


October 15, 2019 City Council Meeting

CONSIDER RESOLUTION ON TIGARD SOUTHWEST CORRIDOR AFFORDABLE HOUSING PREDEVELOPMENT PROJECT WORKPLAN:  The project is Senior Center Affordable Housing. Phase I of the Metro Equitable Housing Planning and Development Grant the City received was to engage with Tigard citizens at risk of being displaced by rising rents.  Phase II was to identify an affordable housing site in close proximity to the SWC light rail station. The project location selected is next to the Tigard Senior Center and near public amenities such as the library and Fanno Creek Trail. This site has been determined to be architecturally and financially feasible and is a good candidate for Washington County Housing Bond funds. An RFP was issued for developers and Northwest Housing Alternatives was chosen. The final step for the grant was the City Council considering adoption of a workplan which will implement funding strategies and recommendations from the feasibility report. This workplan is attached to the resolution and will guide the development of this affordable senior housing  project. Resolution No. 19-38 was approved unanimously. 

CONSIDER APPROVAL OF AN AGREEMENT WITH METROPOLITAN LAND GROUP FOR URBAN RESERVE AREA PLANNING:  Council was asked to authorize entering into a contract with Metropolitan Land Group (MLG) for Urban Reserves Planning. One of Council’s Goals is to “Ensure Tigard grows and develops in a smart and inclusive manner.” An objective is that the City will secure external resources for planning and outreach necessary to expand Tigard’s urban growth boundary to include South River Terrace, and apply for such expansion and annexation. Another objective is to begin the concept planning for West River Terrace. Staff will direct this work contingent upon: 1) Receiving funding by private sector partners for all costs to make South River Terrace ready for development; 2) Existing City plans and projects are not slowed or disrupted by River Terrace planning; and 3) Equitable development principles are included. The scope of work for this agreement outlines each party’s role. A $300,000 Metro Urban Reserve Planning grant was received and will be spent first and then staff hours will be billed to MLG. Three staff will be hired to complete this work, a Senior Planner, Senior Management Analyst in Finance and Information Services and a part-time Senior Project Engineer. Any existing staff hours contributed to completion of this concept plan will be recovered. The motion to approve the agreement passed 3-1, with Councilor Newton voting no. Mayor Snider was absent.

PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION FOR FIRST QUARTER SUPPLEMENTAL BUDGET: Resolution No. 19-39 passed unanimously. The first quarter supplemental budget included adjustments to Public Works, Policy and Administration and Community Services. The item details in this supplemental are included in the Agenda Item Summary and its attachments. The budget was increased by $2,348,558 which was offset by an unanticipated fund balance, miscellaneous revenue and contingency funds.

PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION FOR FIRST QUARTER TCDA SUPPLEMENTAL BUDGET: Town Center Development Agency Resolution No. 19-08 passed unanimously. It included carry-forwards for the Tigard Heritage Street Trail, coverage of construction bids which came in higher than anticipated for the Heritage Trail/Rotary Plaza Restroom and UR Improvement Program Opportunity Fund Matching Grant funds for a bike rack program downtown. The TCDA budget was increased by $253,755 which was offset by an unanticipated fund balance, miscellaneous revenue and contingency funds.



October 8, 2019 City Council Business Meeting

STUDY SESSION

Discussion on Solid Waste Management Franchise
In response to Council’s request, Utility Manager Goodrich brought information on solid waste rate increases and a comparison with nearby cities’ rates. Council asked for more information on how other cities handle drop box service and the length of their franchise periods. When they do their annual review of the solid waste franchises in March Council will examine solid waste hauler issues in more depth. A concern about totes blocking walking paths was mentioned and Public Works Director Rager suggested the solution of requiring residential totes to be in the street but at the curb, not blocking a path.

Discussion on Possible Southwest Corridor Alignment Changes
In advance of the next Steering Committee vote on the Southwest Corridor alignment, Community Development Director Asher led a discussion on four project scenarios that address the $400 shortfall in light rail funding. Mayor Snider has gone on record saying that he is not in favor of closing the funding gap by reducing travel lanes on Barbur Blvd.  Council was in agreement because of the traffic and neighborhood diversion issues that would cause. They asked Mayor Snider to keep pressure on TriMet to get a cost estimate on building a station west of Hall Boulevard.  If there is enough money to go all the way to Bridgeport without reducing Barbur travel lanes, Council is OK with building a station east of Hall.  But if the direction is a minimal operable segment ending in Tigard, a west of Hall Blvd. station is preferred.       

BUSINESS MEETING

Consent Agenda:

  • Council approved entering into an agreement with Northwest Housing Alternatives which provides a framework for negotiations for a development agreement to come before Council at a future meeting. The project is Senior Center Affordable housing, planned to be built on property the City owns.
  • The Local Contract Review Board approved multiple contracts for on-call information technology support for networking, datacenter, security, IT infrastructure, consulting, virtual desktop support, database, business analysis, SharePoint, Office 365 services and GIS services.

Resolution No. 19-37 was approved, accepting the transfer of a small strip of land from Washington County.  In order for land in the Brightwood plat adjacent to a tract to be developed, there must be access from SW 114th Avenue. Washington County approved the transfer and the City of Tigard needed to formally accept it to complete the process so the plat can be recorded.

Council entered into an Executive Session to discuss exempt public records.

Discussion Regarding Tigard’s Street Maintenance Fee
Council returned to Town Hall and reconvened in regular session for a discussion regarding Tigard’s Street Maintenance Fee and how it is calculated for business customers. Council directed staff to move towards the trip generation method of calculating commercial SMF charges rather than one based on the number of parking spaces required by the City’s Code. This will calculate the fee based on the type of business and a formula for the number of trips generated on local roads by their customers. It may take as long as a year to put this into effect and do the outreach to businesses. Staff will study the impacts and report to Council by the end of the fiscal year. In the meantime, staff will compute the commercial SMF based on the amount of parking spaces the City requires for each business. Finance staff will do some immediate outreach to businesses to let them know that the previously approved removal of the cap on 250 parking spaces may start to impact their SMF bill.


October 1, 2019 City Council Meeting

CITIZEN COMMUNICATION: No one signed up to speak. Under follow-up to previous communication, City Manager Wine reported that two neighbors are discussing options after one of them appealed a land use decision because of trees potentially being cut down along their shared property line to make room for a development.

PRESENTATION ON PERFORMANCE AUDIT REVIEW: City Manager Wine began this presentation and discussion on the City’s performance audit Final Report. She introduced Senior Management Analyst Nicole Hendrix, who will help build the program to implement audit recommendations. Alan Pennington of Matrix Consulting Group gave Council an overview of the performance audit process, recommendations and suggested metrics. He noted that a theme he saw is that City staff have a very high focus on customer service, going across all departments.  He found that our staffing is lean, there are some resource restrictions and we are doing a lot with what we have. There were 69 recommendations, mostly addressing operational efficiencies. The next step is an implementation plan which will be presented to Council by late November. Here is a link to Matrix Consulting Group’s slide presentation.


September 24, 2019 City Council Meeting

STUDY SESSION: An Executive Session was held, called under ORS 192.660 (2) (e), real property negotiations. Council liaison reports were given.

BUSINESS MEETING: Tigard Chamber of Commerce CEO Debi Mollahan gave an update on recent Chamber activities and events. The Street Fair and Latino Festival was a huge success. Trick or Treat Main Street will be on October 31 from 4-6 p.m.

Dan Quello spoke during Citizen Communication about some large trees next to his property that are threatened by a development. Mayor Snider asked Community Development Director Asher to speak with him.

The Consent Agenda was approved and included minutes, a National Preparedness Month proclamation and a contract for owner’s representative/project management services for the Universal Plaza and Fanno Creek Park Overlook. Sheils Obletz Johnsen was awarded the contract and will provide advice and support to the city on project planning,  cost estimation, coordination, and schedule/progress monitoring for these projects.

Senior Transportation Planner Roth gave Council a briefing on the Pacific Highway Comprehensive Plan Scoping Project. This is a collaborative process between Tigard, Washington County, ODOT, King City, Tualatin and Sherwood to address the performance of the Pacific Highway corridor and obtain funding to help convert this congested highway into a resource that promotes economic growth and  community vitality. ODOT will lead the effort to develop the study project scope and Tigard is leading the effort to identify funding to support this comprehensive study.

Resolution No. 19-36 was approved, amending Tigard Transportation Advisory Committee bylaws. Changes include adding implementation of the Complete Streets Policy as a TTAC charge and ensuring that a pedestrian, bike, and transit user are included as TTAC members.  The Bike and Pedestrian sub-committee will no longer meet as these needs and concerns will be represented on TTAC through these three member categories.

Council received an update from members of the levy project team on Phase I of the public safety local option levy planning efforts from June to September. Phase I included engaging the community at various events, launching a webpage and social media plan, a Chamber forum about the levy, production of the video “Minutes Matter: Day in the Life of a Police Officer,” and convening the Levy and Bond Task Force. Results of a survey on whether to add neighborhood safety projects such as sidewalk connections and Safe Routes to Schools projects, was discussed. Phase II (October-January) will include refinements to the messages and there will be two citizen surveys.

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