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Tigard City Council

City Council Meeting Recap

  • All meeting agendas can be found here.
  • Resolutions, proclamations, ordinances, minutes and meeting packets can be found here.


COUNCIL SUMMARY FOR MARCH 17, 2020 MEETING

CONSENT AGENDA

Council approved Resolution No. 20-12 appointing Leah Voit as a voting Budget Committee member and Resolution 20-13 granting an exemption from city property taxes for six non-profit low income housing properties. Mayor Snider proclaimed April as Arbor Month and Play Ball Month and April 13-17 as Community Development Week.

BUSINESS & WORKSHOP ITEMS

Council approved Resolution No. 20-14, declaring an emergency related to COVID-19. An emergency declaration authorizes City officials to take actions to protect lives and property, emergency procurement of goods and services pursuant to Oregon and local contracting rules, temporarily waive late fees and shutoff actions for utility accounts, and to protect the health of city employees by issuing rules and guidance related to use of sick leave, telework or other policies for the duration of the emergency. The emergency declaration remains in effect until April 30, 2020.

Council approved Resolution No. 20-15, calling on Oregon Governor Kate Brown and the Oregon Legislative Assembly to enact a temporary moratorium on evictions statewide. This would prevent evictions from happening due to people not being able to pay rent because of COVID-19.

Council approved Resolution No. 20-16, giving Tigard City Council support for Washington County’s Public Safety Levy, Ballot Measure 34-296, and Resolution No. 20-17 supporting renewal of the Washington County Cooperative Library Services (WCCLS) local option levy, Ballot Measure 34-297.

City Engineer Faha reported on the Capital Improvement Plan, highlighting the status of parks, water, streets, stormwater and sanitary sewer projects.

City Manager Wine gave a quarterly report on Council Goal progress and next steps, noting that the Performance Audit recommended aligning department work plans with Council Goals and the Strategic Plan. City teams have been working on an update to the Strategic Plan, priorities, goals and measures and seeking community input will occur in the next quarter.


March 3, 2020 Council Meeting 

CONSENT AGENDA: The Council approved two consent items, including approval of an Intergovernmental Agreement with Metro for River Terrace Urban Reserve Planning and a lease renewal for the City’s facility on SW Hunziker Road.

BUSINESS MEETING

COPS Grant - Council approved Resolution 20-09 allowing staff to apply to the Community Oriented Policing Services (“COPS”) Hiring Grant, which would staff up to two additional officers. The City has applied for this grant in the past, but has not received an award in recent history.

Transit-Oriented Development (TOD) Briefing - The Council was briefed on the City’s partnership with TriMet to focus on implementing transit-oriented development surrounding future SW Corridor stations. Staff will collaborate with TriMet staff to develop a TOD strategy that will be used in creating the 60% design of the SW Corridor Project.

Multi-Use Path over Highway 217 - The Council approved Resolution 20-10 allowing staff to identify funding sources to plan and build a multi-use path over Highway 217 in conjunction with the SW Corridor Project. Current SW Corridor plans do not provide bike/pedestrian access between the downtown and Tigard Triangle areas. TriMet is supportive of the project, but is requiring the City secure funding before including the path in the 60% design set. This resolution supports staff pursuing a funding strategy before TriMet’s deadline to include in the plans in about January 2021.

Update Development Code to reflect 72nd Avenue Plan Findings - Senior Project Engineer Enloe provided Council with a presentation regarding the 72nd Avenue Study findings. This analysis identified a conflict between the Transportation System Plan (TSP) and development in the Tigard Triangle. Ms. Enloe asked the Council for support in developing Tigard Development Code amendments that would reflect the updated development standards envisioned in the Triangle and resolve any discrepancies with the TSP. As a side note, a larger TSP update project is in the planning stages.

Debt Restructure - General Obligation Refunding Bonds - Director LaFrance gave a thorough presentation regarding restructuring the City’s voter-approved debt obligations. These include the Library Bond, set to expire in FY 2023, as well as the Parks Bond, expiring in FY 2031. He explained that the refunding would allow the City to pay back the debt sooner, reducing the amount of tax-payer dollars paid toward the interest over the entire period (FY 2020 through FY 2031). The Council approved Resolution 20-11, authorizing the issuance of General Obligation refunding bonds to effect this change.

EXECUTIVE SESSION - An Executive Session was held, called under ORS 192.660 (2)(i) to review a public official.


February 25, 2020 Council Meeting

STUDY SESSION - A discussion was held with staff about community engagement opportunities for council to participate in about annexation opportunities.

CONSENT AGENDA - Council approved meeting minutes and an enterprise license agreement with ESRI for geographic information services core software.

BUSINESS MEETING

  • Council approved Resolution No. 20-08, appointing Caroline Patton as Deputy City Recorder.
  • A contract was approved with RCH Studios for Universal Plaza activation, design and project management.  To help design and determine elements of the plaza, consultants will be activating the area with events, temporary installations and learning opportunities.      

EXECUTIVE SESSION - An executive session was held to review the city attorney.


February 18, 2020 Council Meeting
RECEIVE ANNUAL MUNICIPAL COURT REPORT - Judge O’Brien and Court Operations Supervisor Annis gave the annual report to Council on court activities. Highlights for last year included: preparing for photo traffic enforcement, Spanish translations of court forms, brochures, and the webpage, adding an imaging module to create a more efficient and paperless operation, increased awareness about the legal system and traffic laws through Judge O’Brien’s Cityscape column and that levels of participation in traffic diversion and other compliance rates remained high. The caseload declined slightly but is expected to rise due to photo enforcement.

RECEIVE PRESENTATION ON INFORMATION TECHNOLOGY (IT) STRATEGIC PLAN - IT Manager Nolop presented the IT Strategic Plan. It covers the many aspects of the city’s IT services, staffing levels, and priorities. Briefly, Priority #1 is Data-informed Business Decisions, #2 is the Project Management Office, #3 is Centralized Structured IT Support Services and #4 is Attracting and Keeping Top Talent. 85% of recommendation from the performance audit directly relate to Priorities #1 or #2. IT has 43 projects requested for FY20-21.

DISCUSSION ON REDEVELOPMENT OF CITY FACILITIES - City hall, police, permit center, niche and public works buildings are aging, do not meet seismic codes and are inadequate for current staff. Replacing these buildings in their current locations may not be the best use of the publicly-owned properties. The city is the largest landowner in the downtown core and excess land could be attractive for mixed-use development opportunities. A concept was presented to replace these facilities with All-in-One Plus (AIO+) buildings. The All-in-One building will consolidate most city functions into one building downtown, with structured parking. The “Plus” is to locate a site outside downtown for public works operations, parks, recreation, fleet and facilities.   This is the lowest cost option, more efficient for staff and customers, allows redevelopment benefits and continuity of service through emergencies. Council directed staff to continue testing the feasibility of AIO+, budget for the concept design and secure a non-downtown site for PW. 


February 11, 2020 Council Meeting

PUBLIC COMMENT: Police Chief McAlpine reported on January statistics. Property crimes have increased but she highlighted the Commercial Crimes Unit arrest of a person suspected of involvement in at least 15 burglaries. She said the warning period for running red lights on Hall Blvd. ended and effective February 11, tickets will be issued.  A report on photo enforcement will be part of her future monthly reports.

Tigard High School Envoy Sarah Gentry said the girls ski team is undefeated and ranks first in the Metro League. School Unity Day is scheduled for March 12 and will consist of an assembly, workshops and debrief periods for students to learn about hate speech.

Chamber of Commerce Member Engagement Manager Love updated Council on events and activities. Their Bowl-o-Rama is scheduled for February 29. The Tigard City Council is participating on a team. Applications are now being accepted for the Tigard Farmers Market 2020 season. The Tigard Downtown Alliance is promoting a Tigard Drinks for Good event from February 17 – February 22 where different versions of a martini will be sold in downtown Tigard for $6 each with $1 being donated to Just Compassion.

CONSENT AGENDA: A contract was approved for ECONorthwest for the Washington Square Regional Center Update Project. The project will help the city identify market trends, work with businesses and residents to refine land use and regulatory framework in response to those trends, community priorities and the city’s strategic plan. It will lay groundwork for updating applicable plans, policies, programs and regulations for the portion of the Washington Square Regional Center located in Tigard. Senior Planner Shanks will lead this project.

TOWN CENTER DEVELOPMENT AGENCY: Tigard’s urban renewal agency approved a second amendment to the Development and Disposition Agreement with AVA Tigard Development, LLC. This extends their closing deadline to May 12.  AVA is planning to build a four-story mixed-use building on Main Street at Fanno Creek with a coffee shop, bakery, bean roaster and offices on the lower two floors and apartments in the top two floors.   

LEGISLATIVE PUBLIC HEARING ON PARKING ENFORCEMENT: A public hearing was held on amending Tigard Municipal Code Chapter 10.28 to add a new violation: parking in an alternative fuel parking space when not in the process of refueling. It also adds language clarifying a defendant’s options and the court’s judgment of default direction for a non-appearance. Ordinance No. 20-04 was adopted unanimously.

LEGISLATIVE PUBLIC HEARING ON RESIDENTIAL PARKING PERMITS: A public hearing was held on amending a change in the permit year in Tigard Municipal Code Chapter 10.30 regarding the residential parking permit process. For administrative convenience, staff recommended that the City issue permits based on the July 1 to June 30 fiscal year period. Ordinance No. 20-05 makes the date change and was adopted unanimously.

ADMINISTRATIVE REPORT: City Manager Wine noted that a major item noted on the City’s  performance audit was the lack of integration for a system of tech replacement. An RFP was issued for replacing the asset management tracking system and as it is explored, staff found that it can also do enterprise, planning and permitting systems which have the potential to give the city a coordinated tech replacement system that talks and works together. She also let Council know that the levy webpage is up on the City’s website and contains factual information and FAQs, which will be updated as new questions come in.


February 4, 2020 Council Meeting
PUBLIC COMMENT - City Manager Wine reported on progress made regarding a recent complaint about the permitting process.  There is a plat that must be recorded prior to the project moving ahead.

Several citizens spoke about the proposed affordable senior housing adjacent to the Tigard Senior Center. Their concerns included parking, wetlands, flooding, housing residents using the Senior Center, and emergency vehicle access. They submitted a petition opposing the project location.

TOWN CENTER DEVELOPMENT AGENCY BOARD/TOWN CENTER ADVISORY COMMISSION JOINT MEETING - Town Center Advisory Commissioners met with the TCDA to discuss their 2019 Annual Report and presented their draft goals for 2020. Their specific recommendations for the TCDA were continuing SW Corridor advocacy of a Hall Blvd. light rail station that connects with the  downtown, has a safe Hall Blvd. crossing and pedestrian and bike access across Highway 217; and implementing equitable urban renewal in the Tigard Triangle by partnering with developers and agencies to increase the supply of affordable housing, acquiring land and creating opportunities in the Triangle for equitable business development. TCAC 2020 goals were outlined and include goals for revitalizing the downtown area, implementing Tigard Triangle Equitable Urban Renewal, recommending planning components for SW Corridor, recommending affordable housing programs and policies, and educating themselves about equitable business development so they can recommend supportive programs and policies. 

UPDATE ON SENIOR CENTER AFFORDABLE HOUSING PROJECT - Council received an update on this project from Redevelopment Project Manager Farrelly and Trell Anderson from Northwest Housing Alternatives, developer for the project. A Tigard Senior Housing Advisory Group of stakeholders has met five times and developed guiding principles, selected SERA as the project architect, Walsh Construction as the contractor and reviewed and provided input on initial site plan concepts. Their latest site plan addresses many of the parking concerns and the architect will now focus on environmental protections of the natural area.

CONSIDER RESOLUTION IN SUPPORT OF ARTWORK TO BE PLACED ON THE HIGHWAY 99W SUPPORT STRUCTURE AS PART OF TIGARD’S OUTDOOR MUSEUM - Council unanimously approved Resolution No. 20-07, supporting artwork to be placed on the two supports of the 99W viaduct. The mural art is in ODOT’s right of way and their process for any art so placed includes a resolution of jurisdictional support. Tualatin Valley Creates issued a call for artists and a selection committee including Councilor Anderson, Representative Doherty, urban designer Suen Ho, Tigard Downtown Alliance President DeAngelo, and Norma Trujillo looked at over 75 artists for various public art along the Tigard Street Trail. The mural will be completed by June 15. 

DISCUSSION ON LOCAL OPTION LEVY EXPLANATORY STATEMENT - Council and staff discussed language and suggested changes to the Explanatory Statement for a local option levy to be placed on the ballot in May. City Attorney Rihala will incorporate them into a final version to be filed with Washington County Elections. This information will be published in the Voters Pamphlet.

ADMINISTRATIVE REPORT - City Manager Wine reported that the local option levy ballot title Council directed staff to move forward with on January 21 had passed its ballot title challenge period and will be submitted to Washington County Elections to be placed on the May ballot.

EXECUTIVE SESSION - An Executive Session was held, called under ORS 192.660 (2) (e) – real property negotiations.


January 21, 2020 Council Workshop/Business Meeting

PUBLIC HEARING: CONSIDER APPROVAL OF FY 2020 SECOND QUARTER BUDGET SUPPLEMENTAL - A public hearing was held regarding the FY 2020 Second Quarter Budget Supplemental. This supplemental includes the following: 1) A request from Human Resources to cover current worker’s compensation premium expenditures which were not budgeted; 2) Replacement of a crashed police vehicle and recognize resources and expenditures related to safety grants; 3) An increase in the Public Works consulting services budget for public engagement/ outreach, and for hiring an engineering consultant to assist with updating the PW Engineering Design Standards; and 4) expenditures related to Roy Rogers Road, Pacific Highway Street Lights Project, Greenfield Drive Emergency Street and Water Repairs, and moving the Water Rate and System Development Charge Study from the CIP into Water Operations. Council approved Resolution 20-05 adopting the budget supplemental.

RECEIVE UPDATE ON ASSET MANAGEMENT PROGRAM FOR LAKE OSWEGO-TIGARD WATER PARTNERSHIP - Lake Oswego and Tigard budget and pay separately for renewal, repair and replacement of water supply inventory and facilities owned by the partnership, based on ownership interest. Budgeting for the future repairs and renewal for water system facilities was discussed with three reserve fund options described for Council to consider.  Council moved to adopt reserve fund requirements based on Option 3 – Reserve 1.25% Inclining Block Strategy with progressive increases.  This equals around $1.16 million per year to be added to the revenue requirements for Water Utility Services. Staff will begin budgeting for this in the FY 20-21.

RECEIVE BRIEFING ON SHORT-TERM RENTALS - Council received a presentation on short-term rentals. These are rentals lasting for less than 30 days, commonly known as AirBnBs and VRBOs. They are currently considered commercial lodging in the City’s code and are not allowed in residential zones. There is some interest in the community for allowing this use. Benefits include allowing a household to supplement their income and increasing tourism. There have also been concerns about how short-term rentals impact the housing shortage, parking and other neighborhood impacts from transient renters, and program administration costs. Code enforcement is receiving some complaints. Staff recommends keeping the current regulations in place which will protect the city’s investment in addressing housing availability and affordability.

RECEIVE UPDATE ON MEMORANDUM OF UNDERSTANDING FOR SW CORRIDOR PROJECT - Community Development staff updated Council on the Southwest Corridor Project schedule and Memorandum of Understanding (MOU) status. The MOU is between Tigard and TriMet and covers nine agreements for things like the number of stations, where they are located, multimodal crossings, and affordable housing preservation/development. Specifically highlighted were issues to be resolved regarding pedestrian safe Pacific Highway crossing, street improvements and non-ballasted trackway on 70th Avenue, multi-modal bridge over 217, Hall Boulevard improvements, Transit-oriented development (TOD), parking and impacts if the project scope is reduced to the Minimum Operable Segment (MOS). There are five design concepts to be met for the downtown station and staff is monitoring them to make sure they are included in the draft and final Concept Design Report. Staff will return to Council to discuss the draft Conceptual Design Report on March 18.

CONSIDERATION OF A RESOLUTION REFERRING A LOCAL OPTION LEVY - After finalizing the ballot title wording, Council voted unanimously to approve Resolution No. 20-06 which approves referral to Tigard voters at the May 19, 2020 primary election, the question of whether to issue a five-year operating levy.  The levy rate is .29 cents per $1,000 of assessed value and will fund police services. Passage of this levy would enable the Tigard Police Department to hire 8 additional patrol officers to respond to increased calls for service, multiple emergencies at the same time, and community patrols; add 1 school resource officer to enhance student safety and train all sworn officers in advanced crisis intervention and de-escalation to address increased mental health crises. 


January 14, 2020 City Council Meeting

STUDY SESSION
Council held an Executive Session called under ORS 192.660 (2)(h) regarding pending litigation. Councilors gave liaison reports from board and committee meetings they attended.

PUBLIC COMMENT

  • The Tigard High School Envoy updated council on current events at the school. The Tigard Youth Advisory Council is sponsoring a Mental Health Day with speakers and activities on January 16 from 5-6:30 p.m. March 20 will be a school-wide Equity Day with workshops, an assembly and activities.
  • Police Chief McAlpine gave the update on December calls, activity and response time data. She highlighted some recent criminal activity that involved multiple agencies and the jurisdictions of Beaverton and Tigard.
  • Tigard Area Chamber of Commerce Member Engagement Manager Love gave a report on Chamber activities. Bowl-O-Rama is scheduled on February 29 at Tigard Bowl. The Shining Stars Community Awards Banquet will be on May 1 and nominations are due March 6.
  • A developer spoke about a delayed building permit.  His concern will be forwarded to staff.

CONSENT AGENDA
A proclamation was signed in honor of the Tigard High School marching band’s state championship title. Director McKee and several band members and their parents were in attendance. This is the 12th time in the last 19 years that they have won this award.

BUSINESS MEETING
Resolution No. 20-02 was approved, interpreting and clarifying ambiguous language in City Charter Chapter V regarding orders on the treasury.

A Legislative Public Hearing was held to consider Ordinance No. 02-03  amending titles 1, 5, 6 and 8 of the Tigard Municipal Code to achieve conformity with recent Community Development Code language and citations.

Council approved Resolution No. 02-03, authorizing the signing of an Amended and Restated Temporary Water Supply Agreement with the Willamette Water Supply System Commission.

Resolution No.02-04  was approved, concurring with Washington County findings related to vacation of public easements along Roy Rogers Road.

Council discussed state and federal legislative agendas with staff and reached consensus for their 2020 priorities.  These are issues that will guide policy and advocacy actions:

  • State: 99W Corridor Study, Property Tax Reform and Homelessness
  • Federal: SW Corridor, COPS hiring grants, Transportation and Infrastructure/“BUILD” grants, Tax Reform and Maintenance of 20-21 Community Development Block Grants.

Council received a presentation from staff on options for a local option levy for police services to go on the May ballot.  They discussed what should be in the levy and the assessment amount.  Staff received direction to write the ballot title for a local option levy of .29 cents per $1,000 of assessed value to hire eight officers and one SRO (school resource officer), staff to support the new officers, and de-escalation training for sworn officers.


January 7, 2020 Council Workshop Meeting

PUBLIC COMMENT:

A man spoke about issues with TriMet’s delivery on promises made for several light rail projects and urged Council provide due diligence on the SW Corridor project.

CONSENT AGENDA:
Council approved the award of an HVAC maintenance contract.

PUBLIC HEARINGS:
Ordinance No. 20-01 was adopted, amending the Community Development Code with the 2019 Omnibus Code Amendment Package. This includes updating housing regulations to comply with State requirements, consolidating Household Living and Group Living categories into Residential Use, and removing the lot width/depth standard, among other changes.  References were corrected and phrasing made consistent.

Ordinance No. 20-02 was adopted, amending Tigard Municipal Code Section 3.24.080 to allow builders to defer certain system development charges to time of occupancy.  This is an effort to address the high cost of housing. The SDC amount will be set at time of permitting but they do not have to pay the fees and carry the increased loan amount during construction, until they receive their certificate of occupancy.  Changes were made to the Accela system to allow the deferred payments.

A public hearing was held to consider amending the Master Fees and Charges Schedule for residential parking fees.  In December 2019 Council established code related to residential parking zones, replacing the previous parking zone program but continuing the approved zones (87th, 88th, 92nd, 93rd, Martha, Millen, Stratford Loop, Stratford Court, Avon Street, Avon Court and Julia Place). The previous permit cost of $10 does not cover the cost of administering the parking permit program. Resolution No. 20-01 was approved last night, raising the parking permit fee to $30 for the first two permits per household and $60 for permits beyond the first two. Two guest passes will be free, with additional available for purchase at $60. People parking in their driveways or garages do not need a permit. The new system will receive more enforcement and goes into effect on February 1, 2020.

Council met as the Local Contract Review Board and considered revisions to the City’s Public Contracting Rules.  These changes will bring the City and Town Center Development Agency into compliance with Oregon Revised Statutes related to public contracting. Of note is that cities may now consider cost in Qualified Business Solicitations (QBS) which are procurements of certain professionals such as architects, engineers, land surveyors, photogrammetric mapping and transportation planners.  Changes to the QBS process have been on Tigard’s legislative agenda for years so this was good news for Council.  It does however, add a few weeks to the contracting process.  LCRB Resolution No. 20-01 was approved unanimously.

A discussion was held on the Council Goals to increase police services and consider whether a local option levy is the appropriate funding source. Council was asked for guidance for whether there was consensus to research other funding options. Consensus was that fixing police funding is a top priority.  The requested Finance and Police staff to move forward with preparing levy estimates, including what could be done for around 30 cents per thousand, what it would cost for 9 officers (8 plus 1 SRO), support staff, and escalation training.  Staff will prepare a table showing various options for next week’s council meeting.

City Manager Wine gave an Administrative Report, a new feature that will keep Council updated on progress and enable them to ask questions on programs or programmatic changes they’ve heard about.  She noted that photo enforcement is scheduled to start on January 8 unless there is a rain delay.  Council decided that the mayor will be the council member who will vote on selecting the Small City Consortium representative for Greater Portland Inc.  


December 17, 2019 Council Workshop Meeting

JOINT MEETING WITH PARKS AND RECREATION ADVISORY BOARD
PRAB members updated council on their successful recreation year with 155 events. They discussed the maintenance needs of Tigard’s 550 acres of parks, which are increasing with the addition of River Terrace parks as they are handed over to the City from developers. The use of Transient Lodging Tax revenue for parks was discussed and it was suggested new turf fields at Cook Park could be a good use of TLT funds because they would attract tourists to Tigard for Little League tournaments, etc.  The PRAB suggested it may be time for Parks and Recreation to become a stand-alone department since their system and services have grown. Public Works Director Rager recommended checking in on that again at year five of the Tigard Recreation Program Study done by MIG Inc.

EXTERNAL FINANCIAL AUDIT AND CAFR PRESENTATION WITH MOSS ADAMS
An auditor from Moss Adams gave background on the 2019 audit results including the process, reports, required communication and upcoming accounting standards. The City of Tigard received an Unmodified (clean) opinion on its financial statements. There were no material weaknesses noted. Key recommendations related to best practices in utility billing access, IT user access and the establishment of a Lake Oswego/Tigard Water Partnership governing agreement to stipulate asset ownership, and responsibilities for maintenance and repair costs, etc.

JOINT MEETING WITH THE BUDGET COMMITTEE
The FY 20-21 Budget memo from City Manager Wine, instructions to departments and the budget calendar were discussed. Budget Committee members indicated that they liked the all-day session held last year and were favorable to that format again this year.  May 16 will be the full-day meeting. The approved budget will be determined without the levy and additional budget required if the levy passes will be identified.  The budget is scheduled to be adopted at the June 9 council meeting.  Clifford Rone was elected Chair and Tim Cadman was elected Secretary of the Budget Committee.

RECEIVE BRIEFING ON SAFE LOTS AND TRANSITIONAL CAMPGROUNDS
Council received a briefing on safe lots which are places where houseless people living in their cars can shelter overnight. This was initiated by members of Tigard faith communities interested in providing this service. These lots are enabled by state law on religious institution property (up to three vehicles) and require conditions such as sanitation, handwashing and trash facilities. Staff said Tigard’s current code is not clear on safe lots and would require amendments if the City choses to allow it.  Beaverton currently has a safe lots program not limited to religious institutions, managed by Just Compassion.  Council agreed that staff should study the Beaverton example and potential temporary housing code language. Temporary housing can include safe lots, temporary campgrounds and short-term rentals.

RECEIVE LOCAL OPTION LEVY UPDATE AND REPORT ON COMMUNITY SURVEY
A Consultant from DHM Research reported on the recent survey that measured voter support for a local option levy for police services. At Council’s direction they tested different rates (29 cents vs 33 cents per $1,000 of assessed home value). The support for these two rates was similar to the 46 cent rate tested in the October survey. The results did not show that support increased significantly from the first survey. While results showed that a majority of Tigard voters feel the City is headed in the right direction, they did not indicate strong support for an increase in taxes for police services.  Staff and Council will discuss means of funding adequate police staffing at their January 7, 2020 meeting.


November 26, 2019 City Council Meeting

Council met in Executive Session called under ORS 192.660 (2) (i) to review and evaluate the employment-related performance of the city manager.

A citizen spoke about a proposal to bring the Little League World Series - Softball to Tigard. The proposal is to upgrade the ballfields at Cook Park for near-term World Series Softball use, with an eye towards future field development at the city-owned land known as the Lasich property when it comes inside Tigard’s urban growth boundary. The group has spoken to PRAB about this and Councilor Lueb asked that staff prepare a resolution supporting further exploration by the city into what would be involved. 

Council approved Ordinance No. 19-18 adopting Comprehensive Plan text amendments updating the Tigard Public Facility Plan and the Public Facilities and Services Chapter of the Comprehensive Plan.  Public Facilities include stormwater, water, sanitary sewer and park facilities. This is part of the periodic review of the Comprehensive Plan required by the Oregon Department of Land Conservation and Development.

A Capital Improvement Project update was given, updating Council on the status of parks, streets, water, sewer, stormwater and other projects. Videos of the water main break on Greenfield were shown and probable repair options and costs discussed. The 72nd Avenue Study draft recommendations were presented.  The Fanno Creek bank stabilization project at apartments near the library was highlighted as was the 124th Avenue and Ann Court culvert replacement, which included the addition of a sidewalk.   


November 12, 2019 City Council Meeting

STUDY SESSION
Council discussed ambiguous language in the Charter and made a determination about the meaning of phrasing related to the mayor’s responsibility for the treasury.  A more formal Charter review will occur later next year. Changes to the Charter must go before the voters.

There was consensus of Council to schedule a discussion on short-term rental policies at a future business meeting.

Assistant City Manager Nyland will prepare a list of 2020 potential dates and ideas for Council outreach.

CITIZEN COMMUNICATION
Council heard a Police Department update from Chief McAlpine. Photo enforcement plans have been approved by ODOT and the pre-construction meeting will be held this week.  The first intersection will be installed on Hall Boulevard in December with the 30-day warning period beginning then. A second Minutes Matter video was taped and can be seen on this webpage: https://www.tigard-or.gov/tigard_levy/

Council also received updates from the Chamber of Commerce and the Tigard High School Envoy. There was no citizen testimony.

CONSENT AGENDA
Council approved minutes and accepted some receive and file calendar items. Mayor Snider proclaimed Saturday, November 30 as Small Business Saturday, encouraging people throughout the city to shop locally in support of neighborhood merchants and celebrate the role these entrepreneurs play in the growth of our community.

BUSINESS MEETING
The TTAC (Tigard Transportation Advisory Committee) held their annual joint meeting with the Council.  Chair Kevin Watkins went over their accomplishments for the year and gave Council the TTAC’s six recommendations for the transportation CIP project list, winnowed down from a list of 24 projects needing prioritization. Their top six are: Walnut Street Complete Streets project, North Dakota Street sidewalks, 121st Avenue improvements from Walnut to North Dakota Street, Bull Mountain Road pedestrian crossing at Alberta Rider Elementary, Fanno Creek Trail completion and 72nd Avenue improvements.  Looking ahead to 2020, their focus is on integrating the Bike/Pedestrian Subcommittee into the TTAC, implementing Complete Streets policies, and updating the Transportation System Plan.

Council approved Resolution No. 19-40, consenting to the transfer of a cable franchise from Frontier Communications Corporation to NW Fiber, LLC. The Metropolitan Area Communications Commission (MACC) is the cable television franchise administrator for 15 jurisdictions in Washington County. Eleven of those jurisdictions, including Tigard, are affected by the transfer of the franchise from Frontier to NW Fiber and must approve the transfer individually through resolutions.   

A public hearing was held on amending the Master Fees and Charges Schedule to adjust the special events fee based on experience with the new fee, approved by Council in July 2019. Staff recommended a flat $50 fee for Community Events Grant recipients. Changes also include a refundable deposit which allows Police and Public Works Departments to recover up to their actual costs of supporting special events, and added a lower fee amount for small events fewer than 25 people. The Tigard Chamber of Commerce representative testified in favor of the amendments. Council approved Resolution No. 19-41 to amend the Master Fees and Charges Schedule. Council also voted to approve a partial refund to the Tigard Downtown Alliance.  

Acting as the Town Center Development Agency, Board members approved two items. The first was a 90-day extension to the Development and Disposition Agreement with AVA Tigard Development LLC, the developer of a mixed-use project at Main Street and Fanno Creek. This extension allows AVA more time to obtain permits, final land use approval, and complete their construction and final financing  plans. The second item was approval of TCDA Resolution No. 19-09 which authorizes TCDA Executive Director Wine to complete the acquisition of an easement on property for the Fanno Creek Overlook, next to Max’s Fanno Creek Brewpub.                             

Council received a presentation from staff on local option levy cost assumptions and gave their preference about the rate (33 cents per $1,000 of assessed property value) and timing (May 2020 election). They requested that another public survey be completed.


November 5, 2019 City Council Meeting

CONSENT AGENDA
Council approved an intergovernmental agreement with Metro accepting a grant to fund the Washington Square Regional Center Update Project.  The original regional center plan was adopted in 2000 and the City wants to keep the main tenets of that vision – dense, walkable, mixed-use development – but build on and refine it to facilitate equitable development, removal of barriers to redevelopment and creation of more regional housing and employment options.

The Local Contract Review Board approved a contract with Century West for design of the Main Street Phase 2 Improvements. The project will provide the final phase of improvements to Main Street from the railroad tracks north to Scoffins Street. The improvements to Main Street will be similar to Phase 1 which improved the area of Main Street south of the railroad tracks to 99W.  Improvements will include new sidewalks, street furniture, landscaping, pavement restoration, and utility upgrades such as new street lighting and green street stormwater treatment features.

BUSINESS MEETING
A legislative public hearing was held to consider an ordinance to adopt a Construction Excise Tax.  Ordinance No. 19-16 was adopted unanimously. The 1 percent tax will be levied on the permit value of certain new residential and commercial construction and will be used to fund affordable housing programs and developer incentives. A CET was a recommendation from Tigard’s Affordable Housing Plan, approved by Council this summer.  Staff identified some types of development that will be excluded from the CET.  Several citizens and representatives of affordable housing non-profits testified to the importance of this and the next agenda item.

A legislative public hearing was held to consider an ordinance to amend Tigard Municipal Code Chapter 3.50 Tax Exemptions for Non-Profit Affordable Housing.  Ordinance No. 19-17 was adopted unanimously. Tigard already provides tax exemptions for non-profit affordable housing providers. This amendment will also provide a key incentive for the development of affordable housing by providing tax exemptions for land banking.  Land banking allows non-profit providers to “lock up” property before the property values rise significantly and hold the land for future development when funding for construction becomes available. The code amendment also allows for “claw back” which protects the City in the event that a development leaves affordability or is never developed.  If that happens, back taxes would be assessed.

Council received an update on local option levy planning including an update on the status of facility planning, communication outreach efforts and feedback received, a report on the work and recommendation from the Levy and Bond Task Force and a presentation from DHM Research on the recent survey of Tigard voters.  The Levy and Bond Task Force final report suggests that a May 2020 ballot measure is not advisable, although they committed to support Council’s decision on whether or not to put a levy on the ballot in May. Council requested further voter polling.  If the Council elects to refer a local option levy to the voters in May 2020, the decision would be need to be made in late January.  A review of local option levy cost assumptions is scheduled for the November 12 City Council meeting.


October 22, 2019 City Council Meeting
 
STUDY SESSION
HR Director Bennett led a discussion with Council on criteria for the City Manager’s performance evaluation. Council Liaison reports were given for boards, commissions and committees that Council members serve on. Youth Councilor Turley reported that Tigard High Students formed a student union and there will be a Student Voice Discussion from 12-2 p.m. on November 8.

CITIZEN COMMUNICATION
A citizen spoke on concerns he had about the volume of trash and crime at the Tigard Plaza area on Highway 99W and Hall Boulevard. He also expressed concerns about light rail.

CONSENT AGENDA
Acting as the Local Contract Review Board, Council approved a contract to Cascadian Landscapers for right-of-way maintenance. This is for city-maintained rights-of-way along Durham Road, Gaarde Street, Walnut Street, 135th Avenue, Highway 99W and some others.

EXECUTIVE SESSION
Council met in an Executive Session called under ORS 192.660 (2) (i) to review and evaluate the employment-related performance of the City Manager.


October 15, 2019 City Council Meeting

CONSIDER RESOLUTION ON TIGARD SOUTHWEST CORRIDOR AFFORDABLE HOUSING PREDEVELOPMENT PROJECT WORKPLAN:  The project is Senior Center Affordable Housing. Phase I of the Metro Equitable Housing Planning and Development Grant the City received was to engage with Tigard citizens at risk of being displaced by rising rents.  Phase II was to identify an affordable housing site in close proximity to the SWC light rail station. The project location selected is next to the Tigard Senior Center and near public amenities such as the library and Fanno Creek Trail. This site has been determined to be architecturally and financially feasible and is a good candidate for Washington County Housing Bond funds. An RFP was issued for developers and Northwest Housing Alternatives was chosen. The final step for the grant was the City Council considering adoption of a workplan which will implement funding strategies and recommendations from the feasibility report. This workplan is attached to the resolution and will guide the development of this affordable senior housing  project. Resolution No. 19-38 was approved unanimously. 

CONSIDER APPROVAL OF AN AGREEMENT WITH METROPOLITAN LAND GROUP FOR URBAN RESERVE AREA PLANNING:  Council was asked to authorize entering into a contract with Metropolitan Land Group (MLG) for Urban Reserves Planning. One of Council’s Goals is to “Ensure Tigard grows and develops in a smart and inclusive manner.” An objective is that the City will secure external resources for planning and outreach necessary to expand Tigard’s urban growth boundary to include South River Terrace, and apply for such expansion and annexation. Another objective is to begin the concept planning for West River Terrace. Staff will direct this work contingent upon: 1) Receiving funding by private sector partners for all costs to make South River Terrace ready for development; 2) Existing City plans and projects are not slowed or disrupted by River Terrace planning; and 3) Equitable development principles are included. The scope of work for this agreement outlines each party’s role. A $300,000 Metro Urban Reserve Planning grant was received and will be spent first and then staff hours will be billed to MLG. Three staff will be hired to complete this work, a Senior Planner, Senior Management Analyst in Finance and Information Services and a part-time Senior Project Engineer. Any existing staff hours contributed to completion of this concept plan will be recovered. The motion to approve the agreement passed 3-1, with Councilor Newton voting no. Mayor Snider was absent.

PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION FOR FIRST QUARTER SUPPLEMENTAL BUDGET: Resolution No. 19-39 passed unanimously. The first quarter supplemental budget included adjustments to Public Works, Policy and Administration and Community Services. The item details in this supplemental are included in the Agenda Item Summary and its attachments. The budget was increased by $2,348,558 which was offset by an unanticipated fund balance, miscellaneous revenue and contingency funds.

PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION FOR FIRST QUARTER TCDA SUPPLEMENTAL BUDGET: Town Center Development Agency Resolution No. 19-08 passed unanimously. It included carry-forwards for the Tigard Heritage Street Trail, coverage of construction bids which came in higher than anticipated for the Heritage Trail/Rotary Plaza Restroom and UR Improvement Program Opportunity Fund Matching Grant funds for a bike rack program downtown. The TCDA budget was increased by $253,755 which was offset by an unanticipated fund balance, miscellaneous revenue and contingency funds.



October 8, 2019 City Council Business Meeting

STUDY SESSION

Discussion on Solid Waste Management Franchise
In response to Council’s request, Utility Manager Goodrich brought information on solid waste rate increases and a comparison with nearby cities’ rates. Council asked for more information on how other cities handle drop box service and the length of their franchise periods. When they do their annual review of the solid waste franchises in March Council will examine solid waste hauler issues in more depth. A concern about totes blocking walking paths was mentioned and Public Works Director Rager suggested the solution of requiring residential totes to be in the street but at the curb, not blocking a path.

Discussion on Possible Southwest Corridor Alignment Changes
In advance of the next Steering Committee vote on the Southwest Corridor alignment, Community Development Director Asher led a discussion on four project scenarios that address the $400 shortfall in light rail funding. Mayor Snider has gone on record saying that he is not in favor of closing the funding gap by reducing travel lanes on Barbur Blvd.  Council was in agreement because of the traffic and neighborhood diversion issues that would cause. They asked Mayor Snider to keep pressure on TriMet to get a cost estimate on building a station west of Hall Boulevard.  If there is enough money to go all the way to Bridgeport without reducing Barbur travel lanes, Council is OK with building a station east of Hall.  But if the direction is a minimal operable segment ending in Tigard, a west of Hall Blvd. station is preferred.       

BUSINESS MEETING

Consent Agenda:

  • Council approved entering into an agreement with Northwest Housing Alternatives which provides a framework for negotiations for a development agreement to come before Council at a future meeting. The project is Senior Center Affordable housing, planned to be built on property the City owns.
  • The Local Contract Review Board approved multiple contracts for on-call information technology support for networking, datacenter, security, IT infrastructure, consulting, virtual desktop support, database, business analysis, SharePoint, Office 365 services and GIS services.

Resolution No. 19-37 was approved, accepting the transfer of a small strip of land from Washington County.  In order for land in the Brightwood plat adjacent to a tract to be developed, there must be access from SW 114th Avenue. Washington County approved the transfer and the City of Tigard needed to formally accept it to complete the process so the plat can be recorded.

Council entered into an Executive Session to discuss exempt public records.

Discussion Regarding Tigard’s Street Maintenance Fee
Council returned to Town Hall and reconvened in regular session for a discussion regarding Tigard’s Street Maintenance Fee and how it is calculated for business customers. Council directed staff to move towards the trip generation method of calculating commercial SMF charges rather than one based on the number of parking spaces required by the City’s Code. This will calculate the fee based on the type of business and a formula for the number of trips generated on local roads by their customers. It may take as long as a year to put this into effect and do the outreach to businesses. Staff will study the impacts and report to Council by the end of the fiscal year. In the meantime, staff will compute the commercial SMF based on the amount of parking spaces the City requires for each business. Finance staff will do some immediate outreach to businesses to let them know that the previously approved removal of the cap on 250 parking spaces may start to impact their SMF bill.


October 1, 2019 City Council Meeting

CITIZEN COMMUNICATION: No one signed up to speak. Under follow-up to previous communication, City Manager Wine reported that two neighbors are discussing options after one of them appealed a land use decision because of trees potentially being cut down along their shared property line to make room for a development.

PRESENTATION ON PERFORMANCE AUDIT REVIEW: City Manager Wine began this presentation and discussion on the City’s performance audit Final Report. She introduced Senior Management Analyst Nicole Hendrix, who will help build the program to implement audit recommendations. Alan Pennington of Matrix Consulting Group gave Council an overview of the performance audit process, recommendations and suggested metrics. He noted that a theme he saw is that City staff have a very high focus on customer service, going across all departments.  He found that our staffing is lean, there are some resource restrictions and we are doing a lot with what we have. There were 69 recommendations, mostly addressing operational efficiencies. The next step is an implementation plan which will be presented to Council by late November. Here is a link to Matrix Consulting Group’s slide presentation.


September 24, 2019 City Council Meeting

STUDY SESSION: An Executive Session was held, called under ORS 192.660 (2) (e), real property negotiations. Council liaison reports were given.

BUSINESS MEETING: Tigard Chamber of Commerce CEO Debi Mollahan gave an update on recent Chamber activities and events. The Street Fair and Latino Festival was a huge success. Trick or Treat Main Street will be on October 31 from 4-6 p.m.

Dan Quello spoke during Citizen Communication about some large trees next to his property that are threatened by a development. Mayor Snider asked Community Development Director Asher to speak with him.

The Consent Agenda was approved and included minutes, a National Preparedness Month proclamation and a contract for owner’s representative/project management services for the Universal Plaza and Fanno Creek Park Overlook. Sheils Obletz Johnsen was awarded the contract and will provide advice and support to the city on project planning,  cost estimation, coordination, and schedule/progress monitoring for these projects.

Senior Transportation Planner Roth gave Council a briefing on the Pacific Highway Comprehensive Plan Scoping Project. This is a collaborative process between Tigard, Washington County, ODOT, King City, Tualatin and Sherwood to address the performance of the Pacific Highway corridor and obtain funding to help convert this congested highway into a resource that promotes economic growth and  community vitality. ODOT will lead the effort to develop the study project scope and Tigard is leading the effort to identify funding to support this comprehensive study.

Resolution No. 19-36 was approved, amending Tigard Transportation Advisory Committee bylaws. Changes include adding implementation of the Complete Streets Policy as a TTAC charge and ensuring that a pedestrian, bike, and transit user are included as TTAC members.  The Bike and Pedestrian sub-committee will no longer meet as these needs and concerns will be represented on TTAC through these three member categories.

Council received an update from members of the levy project team on Phase I of the public safety local option levy planning efforts from June to September. Phase I included engaging the community at various events, launching a webpage and social media plan, a Chamber forum about the levy, production of the video “Minutes Matter: Day in the Life of a Police Officer,” and convening the Levy and Bond Task Force. Results of a survey on whether to add neighborhood safety projects such as sidewalk connections and Safe Routes to Schools projects, was discussed. Phase II (October-January) will include refinements to the messages and there will be two citizen surveys.

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