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Tigard City Council

City Council Meeting Recap

  • All meeting agendas can be found here.
  • Resolutions, proclamations, ordinances, minutes and meeting packets can be found here.

COUNCIL BUSINESS MEETING - January 5, 2021 
Welcome Councilors Heidi Lueb and Jeanette Shaw:
Due to the pandemic, many cities are meeting virtually and also administering oaths to their new council members remotely. Judge Michael O’Brien administered the oath of office virtually to councilors that were elected on November 3, Heidi Lueb and Jeanette Shaw, giving Tigard a majority female council for the first time.

Council President Election: Every other year council members elect a council president for a two-year term. The council president presides over the council in the mayor’s absence. Councilor Lueb was elected to be the new council president.

Public Comment: Written public comments were summarized. Topics included the need for COVID-19 testing in Tigard that is available to those who are uninsured or do not have transportation to get to a drive-through testing site, health and safety issues due to homeless people, and support for a competitive bidding exemption for the Cach reservoir project.

Consent Agenda -  The following items were approved:

  • Contract amendment to RCH Studios for Universal Plaza activation, design, construction and project management
  • Contract awards for on-call Water System Engineer and Hydrologist of Record
  • Contract amendment for Fanno Creek Trail Alignment Study
  • Competitive bidding exemption and findings for the Cach Reservoir and Pump Station Project

Appointments to the Committee for Community Engagement: Resolution No. 21-01 was approved, reappointing Connie Ramaekers and appointing Ambre Nielsen and Dr. John Chung to the Committee for Community Engagement.

Rietman Annexation: A quasi-judicial public hearing was held and Ordinance No. 21-01 was adopted, annexing a .75 acre property and related street right-of-way into the City of Tigard.

Business License Support Program Ordinance: A legislative public hearing was held and Ordinance No. 21-02 was adopted, amending Tigard Municipal Code Chapter 5.04 to provide a business license fee waiver.  This one-time, one-year business license waiver will support entrepreneurs of color and historically underserved business owners starting businesses in Tigard. To be eligible, the business owners must provide proof of successful completion of a business assistance program, financial education workshop or recurring advising relationship with an approved business advising partner. This program will be administered by the city’s Economic Development staff and will initially run for three years as a pilot project.

Employment Law Training: Human Resources Director Bennett gave the council a training on employment law. Council will be interviewing city manager finalists this week.  Watch Mayor Snider’s  interview with each candidate and submit your comments on this brief feedback form by 5:00 p.m. on Thursday, January 7.  Council will also be interviewing municipal judge candidates later in January.

Administrative Report: Interim City Manager Nyland reported on several items.  Process improvements continue to be made. Staff found that four forms were being used for the Tigard Aid program and reduced it to one universal form to make it easier for the community to utilize. The City Report Card was released on the website on December 30 and will appear in the next issue of Tigard Life and in utility bills. Checks will be issued within the next 5-10 days for Tigard Cares Round 5 funding. The Tigard Public Library has creative project take-out kits customized for kids, teens and adults. Family story time is now on Facebook at 10:30 a.m. on Tuesdays and 4:30 p.m. on Thursdays. Executive Assistant Joanne Bengtson reimagined the Tigard Walks holiday program due to COVID-19, offering an online route and a coupon for free cocoa.  It was very successful!


COUNCIL BUSINESS MEETING - Dec 8, 2020 
Tigard High School Envoy Frisiras reported on a variety of events that took place in November including the Veteran’s Day virtual assembly and several contests and outreach to students. There will be a virtual Fortnite video game between Tigard High and Tualatin High students on December 18.

Police Chief McAlpine reported on November crime statistics. Property crimes were up including thefts of packages from porches. Vehicle thefts are on the rise and the Chief reminded everyone not to leave an unattended car running to warm up in the cold weather. The city is continuing efforts to hire officers funded by the levy. One is about to graduate from the Police Academy and a lateral hire was sworn in this week. Four officers are in field training.

Tigard Chamber of Commerce Member and Community Engagement Manager Love gave an update on Chamber activities. Explore Downtown Bingo is still going. Pick up a bingo card at participating businesses or download from ExploreDowntownTigard.com Four businesses came together to help light up Downtown Tigard this holiday season: Beach Hut Deli, Curiosities, Senet Game Bar and Cooper Mountain Ale Works. If you missed the virtual Tree Lighting, it is on the ExploreDowntownTigard Facebook page and YouTube Channel. Applications will be accepted for the 29th year of the Tigard Farmers Market beginning the first week in January.

CONSENT AGENDA
Minutes were approved.

BUSINESS ITEMS
Council voted to accept a property donation of 3.28 acres located on the south side of SW Shady Lane and connected to the Bagan Park property. The parcel contains the Ash Creek stream corridor and forested areas. Potential development includes a trail connection and a future park. The Parks System Master Plan identifies this neighborhood as one in need of public open space and parks.

The following resolutions were approved:

Resolution No. 20-57 appointed Craig Schuck as a voting member of the Tigard Planning Commission and appointed Ahsha Miranda and Darlene Dick as non-voting alternate members.

Resolution No. 20-58 Reappointed George Brandt as a voting member, appointed David Burke and Sarah Serata as voting members and appointed Michael Hendrickson as a non-voting alternate member of the Tigard Transportation Advisory Committee.

Resolution No. 20-59 Appointed Tim Cadman and Jim Knowlton to voting positions and appointed Kris Mitchell as the alternate position on the Budget Committee.

Resolution No. 20-60 Replaced Resolution 18-46 and made the expanded Audit Committee membership and responsibilities permanent.

Resolution No. 61 Appointed Michael J. O’Brien as Tigard Municipal Court Judge pro tempore.

Resolution No. 20-62 Adopted and approved the Tigard 2020 Water System Master Plan.

A briefing was given to Council on a new program that offers a limited business license waiver to support entrepreneurs of color and historically underserved business owners starting businesses in Tigard. To be eligible for a waiver, business owners must successfully complete a business assistance program, financial education workshop, or recurring advisory relationship prior to their first year or during their first year of operation. The program would be a three-pilot project. Council was supportive and staff will bring a code amendment and master fees and charges schedule change to a future Council meeting.

ADMINISTRATIVE REPORTS
Interim City Manager Nyland reported on the following:

  • The City Report Card will be included in the next utility bills and the January issue of Tigard Life.
  • The Free Leaf Disposal and Food Drive had 332 cars come through and 12 barrels of food and $200 in donations collected. 
  • Anyone can watch “A Library Grows in Tigard,” available on the Library’s YouTube Channel, and featuring 50 years of photos and documents about their history.
  • Recruitment has begun for the vacant recreation coordinator position. 
  • Tigard Walks has transformed due to COVID, and  offers a virtual experience mapped out with a GoPro camera. Details are on the city’s website.  

NON AGENDA ITEM
Council and the city attorney discussed the potential eviction of Regal Cinemas at Bridgeport Village by property owner CenterCal. There was support for sending a joint letter from Tualatin and Tigard mayors to CenterCal, asking them to stop the eviction and find ways to work with Regal Cinemas on a solution.


COUNCIL BUSINESS MEETING - Dec 1, 2020

Public Comment
No public comment received for this meeting.

Consent Agenda
Council approved the consent agenda, which included certification of the November 3, 2020 election results, a franchise agreement with Fatbeam, LLC. Acting as the LCRB, they approved a contract award for fuel delivery and related services to Bretthauer Oil Company, as well as a contract award for the Frewing Street stormline replacement to Black Rock Underground, LLC.

Receive Update from Metro Councilor Dirksen
Metro Councilor Dirksen provided an update on Metro’s Affordable Housing Bond and Parks and Nature Bond projects moving forward in the local area. Mayor Snider and the Council recognized Metro Councilor Dirksen for over 20 years of continuous service to the residents of Tigard. Former City Councilors Sydney (Sherwood) Webb and Tom Woodruff, as well as Representative Margaret Doherty and Former City Manager Craig Prosser all called in to pay tribute to his years of service.

Consider a Resolution Extending the City’s Emergency Declaration Related to COVID-19
Council unanimously approved Resolution No. 20-56, extending the City’s emergency declaration a sixth time to March 31, 2021.

Receive Annual Report from Tigard Transportation Advisory Committee (TTAC)
Senior Transportation Planner Dave Roth provided the annual report from TTAC, with help from the Board chair and vice chair. Their presentation highlighted the roles and responsibilities of the Committee as well as accomplishments for the year 2020, including work on the SW Corridor Project, Complete Streets Policy and Self-Guided Tour. In 2021, the Committee plans to continue implementation for the Complete Streets Policy, work on implementing the City’s 2020 Strategic Plan and exploring SW Corridor alternatives. Committee members thanked staff, particularly Joe Patton, for their continued support.

Consider COVID Economic Relief Program for Businesses and an Agreement with Washington County for Distribution of Funds
Economic Development Manager Purdy explained that Washington County will be transferring approximately $1 million in CARES act funding from the State of Oregon. Staff presented four alternatives to managing disbursement of those funds and the implications of each. There was Council discussion regarding which businesses should be prioritized for assistance, and it was agreed that businesses unable to operate during the freeze should be given preference.

Council approved staff alternative A and authorized an IGA with Washington County up to $1.5 million for the distribution of federal CARES Act funding, subject to negotiation by the City Manager and City Attorney.

LCRB: Consider Award of Contract for Small Business Tigard CARES Grant Program with MESO
Council approved a contract with MESO (the City’s partner in administering fund distribution) up to $1.5 million for the distribution of federal CARES Act funding, subject to negotiation by the City Manager and City Attorney.

Administrative Report
Interim City Manager Nyland provided updates on:

  • Public Safety Advisory Board – First meeting scheduled for 12/14 from 5:00-6:30 p.m. Interviews for Management Analyst begin next week
  • COVID-19 “freeze” ends this week, but County is still categorized under an extreme risk level. Staff are working on interpreting the new requirements from the state, particularly for Tigard Police.
  • The Police received no Thanksgiving calls regarding large gatherings.
  • At the Library, no-contact takeout is still available with no appointment needed. There are also openings on the Teen Library Council.

Executive Session
Council held an executive session on real property negotiations under ORS 192.660(2)(e).


COUNCIL MEETING - November 24, 2020

EXECUTIVE SESSION - An Executive Session was held under ORS 192.660 (2) (a) to discuss the employment of a public officer.


COUNCIL BUSINESS MEETING - November 17, 2020

Receive Briefing on Tigard Maintain, Advance, and Diversify Employment (MADE) Program
Associate Planner Pollard briefed Council on the Tigard Maintain, Advance & Diversify Employment (MADE) program, which will include an Economic Opportunities Analysis (EOA) and development code updates. Pollard explained that the project is needed due to changing conditions in industrial and commercial development patterns and the opportunity to implement new Strategic Plan objectives. The changes would help modernize the City’s code by consolidating zones and building flexibility into development standards.

Consider Approval of Tigard’s State and Federal Advocacy Agenda for 2020
Senior Management Analyst Hendrix explained that there was little legislation passed in the last State Legislative Session and therefore many of last year’s priorities have remained unchanged. State Legislative Agenda priorities agreed upon included: (1) Broadband and digital access, (2) Preserve local decision making and home rule, (3) Property tax reform, (4) Jurisdictional transfer of Hall Blvd., (5) 99W Corridor Study. Federal legislative agenda priorities agreed upon included: (1) SW Corridor infrastructure investment, (2) Restoring SALT deductions, (3) COVID-19 funding assistance, (4) Telecommunications, (5) FAST Act Reauthorization, and (6) Maintain program levels.

Quarterly Update on City Council Goals and Department Workplans
Senior Management Analyst Hendrix provided Council with an update on City Council Goals as well as progress in the development of Department Work plans to align with the Refreshed Strategic Plan. Councilor Newton asked and staff confirmed that these department work plans would also reflect the recommendations in the 2019 Performance Audit. 

Receive Capital Improvement Plan Update
City Engineer Faha provided updates on a variety of Capital Improvement projects throughout the City, including ongoing parks, streets, water and stormwater projects. Notably, the relocation of the public works facility is moving forward and the City Hall remodel is complete. 

Receive Briefing on 2020 Draft Water Master Plan Findings and Recommendations
Executive Manager Goodrich introduced the staff lead, Shasta Billings-Beck, as well as two members of the consultant team, Heidi Springer and Candace Coleman to present the Water Master Plan’s findings. They evaluate capacity, assess conditions and vulnerabilities, as well as opportunities to improve the City’s water supply system. The team made several technical recommendations regarding the location and condition of City reservoir sites. They also predict growing water demand in the water utility’s boundaries, that can be addressed with their proposed 20-year Capital Improvement Projects plan.

Non-Agenda Items

  • Council sang Happy Birthday to Interim Assistant City Manager Nyland.
  • Council President Goodhouse asked the Council to consider additional financial aid to local small businesses in response to Governor Brown’s COVID freeze. Councilors reflected that the Governor announced an additional $55 million in funding being directed to the counties and that the City has a robust program in place, while allocating more City funding may be risky. Staff agreed that the shutdown would be a blow to local businesses and they believed the $55 million would be dispersed to local businesses by the County. 

Mayor Snider said that if the City was to receive funding through the County, staff could have a program ready to go to distribute funds. Council President Goodhouse agreed and said it’s better to be prepared in advance, for if the freeze lasts longer than two weeks. Staff agreed to be poised should a program be needed. 

Administrative Report 

Interim City Manager Nyland provided updates on:

  • Public Safety Advisory Board – Facilitation moving forward with draft work plan. First meeting in December date TBD.
  • The City is adjusting services based on the COVID freeze and the City’s communications are stressing safety.
  • Park master plan in the works and a second survey has been launched.
  • Launch of central webpage for communications: “Tigard Connects”
  • 11/30 SRO meeting with Tigard-Tualatin School District.

November 10, 2020 Council Meeting Recap:

EXECUTIVE SESSIONS
Two executive sessions were held. One to discuss real property negotiations and the second to discuss the employment-related performance of a public officer, employee or staff member.

PUBLIC COMMENT
Tigard High School Envoy Frisiras reported on some creative events held virtually like a pumpkin carving contest and dance party.  Ten students from the high school leadership program attended the Oregon Association of Student Councils through Zoom. Since they could not hold their usual assembly honoring veterans this year, students sent out postcards to area veterans and will create a slide show of with pictures they sent in wearing their uniforms. A student-led Student Council meeting will be held on November 18 to gather feedback on what is and is not working with online school.

Police Chief McAlpine gave a synopsis of October crime statistics and showed a slide illustrating that crime has increased, particularly with assaults, thefts and robberies. She said due to COVID restrictions, the police are limited in how many people they can take to jail so that offers very little deterrent.  he number of photo enforcement tickets is going down, demonstrating that people are slowing down in those intersections. Chief McAlpine said a Community Service Officer has been assigned to take the lead and work with non-profit and community outreach organizations to identify camps and contact homeless individuals to let them know what resources are available.  She said Tigard has recalled officers loaned to TriMet to help with staffing issues. 

Tigard Chamber of Commerce Community and Member and Engagement  Manager Love gave a report on Chamber activities.  They continue to update their members and the business community on resources and grants available regarding COVID-19 business recovery.  A virtual holiday happy hour is scheduled for December 1, from 5-7 p.m. Details will be on their website. The Tigard Farmers Market has closed for the season and is planned to open on May 2, 2021. Small Business Saturday is on Saturday, November 28. There will be a scavenger hunt and launch of the Explore Downtown Tigard Bingo. Participants will have November 28 through December 26 to complete a Bingo or Blackout card for a chance to win prizes.

PROCLAMATION
November 28, 2020 was proclaimed Small Business Saturday. Mayor Snider encouraged everyone to support Tigard’s diverse range of small businesses by shopping locally.

APPOINT MEMBERS TO THE PUBLIC SAFETY ADVISORY BOARD
Council appointed community members Jimmy Brown, Justin Low, Danny Rauda, Thurman “Lee” Landers, Valarie Sasaki, Sheherazade Weyland and Patty Lofgren as voting members and Jeff Mott and John Gerhard as alternates to the Public Safety Advisory Board.

CONSIDER APPROVAL OF A DEVELOPMENT AND DISPOSITION AGREEMENT AND GROUND LEASE WITH NORTHWEST HOUSING ALTERNATIVES LLC
Council approved Resolution No. 20-55 authorizing the City Manager to sign a Disposition and Development Agreement, including the form of Ground Lease with Northwest Housing Alternatives for the Alongside Senior Housing Project. Destin Ferdun of Northwest Housing Alternatives showed renderings and floor plans. He noted that neighborhood meetings were held and as a result, design updates were made, including revised and added parking, the addition of privacy screens to the rooftop area and refined delivery truck access.

TOWN CENTER DEVELOPMENT AGENCY: CONSIDER APPROVAL OF A FOURTH AMENDMENT TO THE DEVELOPMENT AND DISPOSITION AGREEMENT WITH AVA TIGARD DEVELOPMENT, LLC 
As a result of COVID-19 and its effects, AVA Tigard Development, LLC, requested an amendment to their DDA to extend the closing date until January 7, 2021.  The AVA project is a 4-story mixed-use building with ground floor commercial, office suites, a deck facing the creek, and 22 apartments, located on Main Street next to Fanno Creek. Staff noted that building permits have been approved but more time is needed for a survey related to an easement. The Town Center Development Agency Board approved the amendment.

ADMINISTRATIVE REPORT
Interim City Manager Nyland gave a COVID-19 update, noting that Governor Brown announced Washington County has been put on pause. City staff who are able to, are being strongly encouraged to work remotely for the next 2-3 weeks in order to keep as healthy an environment as possible for staff who must be on site.  The city will be hosting no in-person events.  She acknowledged that people are tired of restrictions but noted that a virtual pumpkin scavenger hunt in Tigard had over 500 individuals participating and staff will continue to explore ways for people to enjoy safe and socially distanced activities. She said a joint meeting with Tigard-Tualatin School District is scheduled for November 30 to discuss the School Resource Officer program. Councilor-elect Jeanette Shaw was welcomed to the virtual council meeting.  Interim City Manager Nyland expressed appreciation to veterans on staff and in the community.



Council Summary for 10/27

STUDY SESSION

Council Liaison Reports

  • Youth Councilor Calderon reported that the Tigard Youth Advisory Council (TYAC) has launched a peer support program for tutoring. Councilor Newton encouraged Council to visit the new program website, available here: https://sites.google.com/view/tyacpeer/home.
  • Councilor Anderson reported on the Westside Economic Alliance meeting and most recent Planning Commission meeting. He alerted Council groundbreaking  changes to commercial use zoning will be coming soon.
  • Mayor Snider updated Council on his ongoing pandemic work and encouraged everyone to continue wearing masks to help curb COVID transmission rates.

Discussion of Public Safety Advisory Board (PSAB) Applicants - Council discussed the remaining applicants for the new Public Safety Advisory Board. They decided to appoint the five members that received the greatest community support (in terms of votes), which included Jimmy Brown, Justin Low, Danny Rauda, Valerie Sasiki, Thurman Lee Landers. They then discussed other members, deciding to appoint Sheherazade Weyland and Patty Lofgren as the remaining two voting members, and appointing John Gerhard and Jeff Mott as alternates.

BUSINESS MEETING

Public Comment - Written
Council received one item from Michael Brewin regarding Tax Increment Financing (TIF) Districts.

Consider A Resolution Adopting the FY 2021 Special Budget Supplemental - Senior Management Analyst Kang explained that this Special Budget Supplemental was to fund a second round of the RAFT program. Council unanimously approved Resolution No. 20-52, adopting the FY21 Special Budget Supplemental.

Consider a Resolution Appoint a Member to the Water Advisory Board- Council unanimously adopted Resolution No. 20-53, appointing Neha Newarne to the Water Advisory Board to represent interests inside the City boundary.

Hiring Criteria for Tigard’s Municipal Judge -
HR Director Bennett explained that after 30 years, the City’s current Municipal Court Judge will be retiring at the end of the year. She went over the process for hiring a new job and asked for Council’s level of interest in participating as well as any comments on the draft job description. Council requested two members be part of the hiring process and final candidates for the position will be brought before Council for a final appointment decision. 

Consider a Resolution Amending the Master Fees and Charges Schedule - Business Manager Barrett explained Council had held many discussions regarding when to implement delayed fee increases. There was robust discussion regarding the ramifications of implementing fee increases in January 2021, as well as waiting until July 2021. Council expressed reservations regarding the communications plan and its ability to provide the right message to the public.

Council approved Resolution No. 20-54 in a 3-2 vote, updating Master Fees and Charges schedule to implement the utility fee increases in January 2021, and the parks fee in July 2021. Mayor Snider encouraged staff to work on a more thorough communications plan to be launched in the next month, ahead of the first fee increase in January 2021.

Discussion of Public Safety Advisory Board (PSAB) Applicants

The Council moved to:

(1)   Remove the Tigard Area Chamber representative and make it a 7th at-large member of the PSAB.

(2)   Direct staff to prepare the documents to appoint Jimmy Brown, Justin Low, Danny Rauda, Valerie Sasiki, Thurman Lee Landers, Sheherazade Weyland and Patty Lofgren as the seven at-large voting members, and John Gerhard and Jeff Mott as alternates to the PSAB.

(3)   Appoint John Trinh of Luke-Dorf, Inc. as the mental health representative on the PSAB.

(4)   Appoint Councilor Newton as the Council representative and liaison to the PSAB.

Administrative Report

Interim City Manager Nyland provided brief updates on:

  • New Phase 1 Reopening of bowling alleys and skating rink facilities.
  • The City’s recent drug takeback program was successful with over 185 participants.
  • Election day is Tuesday! No Council meeting that evening.
  • Staff will return with the formal PSAB appointments at Council’s 11/10 meeting

Council Summary for 10/20

WORKSHOP/BUSINESS MEETING

Council briefing on the Elimination of Library Fines to Align with Washington County Cooperative Library Services (WCCLS) - Library Director Halsted Bernard explained that library fines disproportionately impact those who need library services the most and comprise a small portion of their revenue. She recommended eliminating library fines to align with WCCLS and Council supported the change.

Consider A Resolution Adopting a Utility Bill Relief Program for Renters - Finance and Information Services Director Toby LaFrance described the proposed changes to the Tigard AID program, which included extending the program through June 30, 2021; extend moratorium on shut-offs and late fees until April 1, 2021; and add renters to those eligible for aid under the program. Council unanimously approved Resolution No. 20-50, updating and extending the Tigard AID program.

Town Center Development Agency – Update on Substantial Amendment to the City Center Tax Increment Financing (TIF) District Plan -
Redevelopment Manager Farrelly discussed a proposed update to the City Center Tax Increment Financing (TIF) District. The amendment is necessary to raise the district’s debt limit and extend its duration, which would allow new and expanded projects in the urban renewal area. Mr. Farrelly explained that this change would not raise taxes for residents. This change would go before voters in May 2021. The City of Tigard is unique in requiring voter approval for any substantial changes to an urban renewal district plan. 

Receive Briefing on Hall Boulevard Jurisdictional Transfer Process - Senior Planner Roth explained the City had begun investigating assuming control of a 3-mile portion of Hall Boulevard from SW Locust St to SW Durham Rd. These 3 miles of Hall Boulevard see over 17,000 vehicles per day, but this arterial road functions more as a local street than a state highway, according to ODOT’s Matt Freitag. The City and ODOT are working on an MOU to determine common definitions and the level of repair needed before the City would accept a jurisdictional transfer.

Consider a Resolution of Necessity Related to Easement Acquisition for the Fanno Creek Trail - Project Manager Morris explained that this resolution allowed the City to move forward with attaining easements for 3 new segments and improvement of 1 existing segment of the Fanno Creek Trail. Negotiations would occur and condemnation would only arise if no other agreement could be reached. Council unanimously approved Resolution No. 20-51 which allowed the City to pursue the easements.

Receive Briefing on the Water System Master Plan Update Project - Executive Manager Goodrich and the consultant team led Council through an overview of the Waster Master Plan Project process. The plan is based on a 20-year outlook and seeks to identify deficiencies and service goals in order to help the City address and achieve solutions. Staff will return to Council for final adoption of the plan in December 2020, and Mr. Goodrich stressed the many plans the Water Master Plan will serve to inform, including a water rate study, cost of service analysis and System Development Charges (SDC) methodology update (oh my!).

Administrative Report
Interim City Manager Nyland provided brief updates on the following topics:

  • PSAB applicant discussion moving forward for 10/27 meeting
  • City leadership continues to work on implementing the City’s anti-racism action plan, including a 2-day training for the entire Leadership Team.
  • Communications staff have been raking in the followers, with more than 23,000 followers now on NextDoor. Last month, 25 posts garnered over 60,000 views!
  • The City successfully refinanced their water bonds, which will reduce over $1 million in debt service payments per annum.

Mayor Snider added that the Tigard Area Chamber turned down their position on the PSAB and Council supported his proposal to make this a seventh at-large position. He said they were also still in search of a representative from the mental health community

Executive Session - Council held an executive session to discuss the employment of a public officer.


COUNCIL MEETING October 13, 2020

STUDY SESSION
Executive Session -
Council held an executive session regarding real property negotiations.

Council Liaison Reports - Mayor and Council provided updates on a recent TTAC meeting and the Lake Oswego-Tigard Partnership board, with development of a new governing agreement expected to begin early 2021.

BUSINESS MEETING
Public Comment

Tigard High Envoy – Caroline Frisiras – Caroline shared about beginning the school year virtually and highlighted changes students have been making to accommodate for COVID 19. Many events are still being held, either virtually or with modifications.

Police Chief McAlpine – Chief McAlpine reviewed the highlights of the September Strategic Dashboard and reminded the public these are all available on the City’s transparency page. There are four new Police recruits and she continues to conduct Virtual chats on policing. 

Consent Agenda - The Council unanimously approved the Consent Agenda, which included approval of a contract amendment to the City’s HVAC Maintenance and Repair contract.

Discussion of Council Calendar - Mayor Snider announced that this would be the last meeting for outgoing City Manager Marty Wine. Four call-in guests as well as all five Council members reflected on her time with the City, culminating in proclaiming October 16th Marty Wine Day in honor of all she accomplished during her 9 years with the City of Tigard.

Consider A Resolution Approve a New Police Contract for FY 2020-23 - Senior HR Business Partner Leos described the agreement reached with the Tigard Police Officers Association (TPOA) for a new collective bargaining agreement through June 30, 2023. The Council unanimously approved Resolution No. 20-48.

Informational Public Hearing: Consider a Resolution Approving the FY 2021 First Quarter Budget Supplemental - Council unanimously adopted Resolution 20-48 approving the FY 2021 Q1 Supplemental Budget, which included updates to Public Works, Policy and Administration and Community Services programs. 

Town Center Development Agency - Consider a Resolution Approving the FY 2021 First Quarter TCDA Budget Supplemental - The TCDA Board unanimously passed Resolution No. 20-49 approving the Q1 Supplemental Budget for the Town Center Development Agency.

Town Center Development Agency – Universal Plaza Project Update - The TCDA Board received an update from the project team working on Universal Plaza. They updated the Board on work completed date, a robust public outreach process and next steps to determine the future of the site. 

Administrative Report - Interim City Manager Nyland updated the Council on various communications efforts, including Talking Tigard and a new Spanish language podcast. She highlighted that the City’s website redesign project is moving forward and the ongoing Pumpkin Scavenger Hunt, which continues to engage families through the pandemic. She concluded with an update on the applicants for the Public Safety Advisory Board, which the Council will be discussing at their October 27th meeting.


COUNCIL MEETING September 22, 2020
STUDY SESSION

Park Maintenance Funding Discussion - Public Works Director Rager and Business Manager Barrett provided the Council with additional information regarding the City’s parks funding and maintenance backlog. Council expressed concerns about increasing the parks maintenance fee during COVID and the economic recession, as well as addressing current park inequities across the City.

Briefing on Washington Square Regional Center Update Project - Senior Planner Shanks provided an update on the Washington Square Regional Center Update Project, which kicked off in February 2020 and will update the previous 1999 plan. She noted that although a lot has changed during the past 20 years, there has not been much physical change. This project aims to understand this area better by reaching out to a more diverse stakeholder group that reflects the population. The new plan will also use an equity lens to address historical inequities. They will also look at ways the City can help effect change and bring about greater equity in this regional center.

BUSINESS MEETING  

Consent Agenda - The Council unanimously approved the Consent Agenda, which included a Proclamation to recognize October as Domestic Violence Awareness Month.

Aman Comprehensive Plan Map Zoning Amendment: CPA2020-00001/ZON2020-00001 - This item will come back before Council after it has been reviewed by the Planning Commission and additional notice of that hearing will be provided. 

Consider A Resolution Accepting the Southwest Corridor Final Conceptual Design Report (CDR) - Project Manager Pagenstecher introduced key TriMet staff, including Capital Projects Manager Dave Unsworth, to present the final Conceptual Design Report (CDR) for the Southwest Corridor Project. The Council passed Resolution No. 20-45 with a 4-1 vote, which accepted the final CDR with direction for staff to resolve outstanding design issues. Primary sticking points remain the Hall Boulevard Station plan and greater transit-oriented development along the route.

Consider Approval of the Final Refreshed Strategic Plan - Council approved the adoption of the Refreshed Strategic Plan document. Strategic Plan Guidance Team members, Sr. Management Analyst Hendrix, Sr. HR Business Partner Leos, Project Planner Pagenstecher and Economic Development Manager Purdy, presented the refreshed strategic plan. Highlights include an updated vision statement, objectives and actions, as well as reordered priorities. Read more about the Refreshed Strategic Plan for 2020-2025.

Local Contract Review Board - Consider a Contract Award for Administrative Related Software Solutions and Technology Services to Tyler Technologies - Council approved this $6.4 million contract award to Tyler Technologies for software as a service. The new system will replace aging systems and integrate the City’s data across all departments into a single platform with multiple modules. This will be the largest technology project in the City’s history. 

Consider A Resolution Extending the City's Emergency Declaration Related to COVID-19 - Council approved the fifth extension to the City’s emergency declaration related to COVID-19 with the passage of Resolution No. 20-46.

Consider A Resolution to Update the Tigard AID Utility Billing Assistance Program - Council approved Resolution No. 20-47 expanding the Utility Billing Assistance Program. Finance and Information Services Director LaFrance explained this is the resolution requested by Council in order to expand the Utility Billing Assistance program, align it with the Washington County CARES program, and allow for full payment of utility bills. The total benefit totals $750,000 and will continue through January 1, 2021 or until those funds are expended. Staff will return with a proposal to provide assistance to renters at a subsequent meeting.

Administrative Report  

  • City Manager Wine said that staff were reviewing applications for members of the Public Safety Advisory Board. All the applications are available on the City’s website.
  • Washington County Public Health has agreed to wait to enter Phase 2 until after the impacts of the Labor Day weekend on the infection rate is more clear.
  • The City is following up on the staff survey regarding the desire to provide greater support to parents on staff.
  • Social media followers are increasing and there have been lots of traffic on the community update pages. City Council commended staff on their excellent communications over the local wildfire emergencies.
  • Digital access survey has closed and staff hope to report the results to Council soon.
  • The deadline to register to vote is October 13th!

EXECUTIVE SESSION
Council held an Executive Session to discuss labor negotiations under ORS 192.660(2)(d).


WORKSHOP MEETING September 15, 2020

Receive Progress Update on Matrix Performance Audit - Nicole Hendrix, Senior Management Analyst provided a detailed update of the Matrix Performance Audit recommendations implementation. She gave an overview of where the City came from as well as where the City is currently in terms of implementing the 69 audit recommendations. While making good progress toward completion, she anticipates another 14 percent of recommendations will be complete before the end of this year.

Receive Update on Tigard AID Program - Toby LaFrance, Finance and Information Services Director, and Mai Quach, Revenue Manager, reviewed the Tigard AID program and its accomplishments to date. They shared some perceived shortcomings of the program, which include the limited ability to assist all Tigard residents (not just homeowners, landlords or businesses) and the total amount that can be credited to utility accounts as a form of economic assistance.

Receive Update on Resident AID Fund of Tigard (RAFT) Program - Senior Planner Warren provided an update on the RAFT program and its impacts to date. Many non-profit organizations and residents wrote testimonials about how the program helped them in their time of need. The Council said they enjoyed hearing the impact the program has had and discussed whether to continue the program by allocating more funding. Council determined they will take up this proposal at their October 3rd Budget Committee Meeting.

Receive Briefing on Concept Planning for River Terrace West and South  - Schuyler Warren, Senior Planner, described the Regional Concept Planning Project slated for River Terrace West and South. These are the two remaining urban reserve areas available to Tigard and they must complete this regional planning process to receive approval from Metro Council to expand the urban growth boundary. He described the staff process, working with OTAK to develop the analysis and draft plan, as well as the robust public process that will occur with neighbors as well as a dedicated Community Advisory Committee. Staff hope to emphasize affordable housing, economic opportunity and climate impacts as part of this regional planning process. 

Receive Briefing on Urban Reserves Transportation Study (URTS) from Washington County Staff - Senior Transportation Planner Dave Roth introduced Erin Wardell, Principal Transportation Planner from Washington County. She provided an overview of the County’s ongoing Urban Reserves Transportation Study (URTS), looking at transportation at a countywide level over the next 50 years. This helps jurisdictions plan collaboratively for the future transportation system at the county scale.

Receive Briefing on the Tigard Transportation System Plan (TSP) Update Project - Dave Roth, Senior Transportation Planner, described the current status of the Tigard Transportation System Plan (TSP) update project. Project context at local, state and regional levels will be contemplated as part of this plan update process. This plan will help guide how the City invests transportation dollars in the future and will undergo a rigorous public engagement process. Finally, he emphasized the role that equity will play in the development of this updated TSP.

Administrative Report - City Manager Wine said the City had received 20 applications for the Public Safety Advisory Board and applications will close tomorrow. The anti-racism action plan is moving forward with work on how to implement these changes at the departmental level. The COVID-19 pandemic continues and no move into Phase 2 is being contemplated at this time. While the nearby wildfire suppression measures have been successful, she said air quality continues to be poor and the City has remained closed Monday through Wednesday of this week.

Mayor Snider asked that staff send a thank you to the Communications staff team on behalf of the Council. Councilor Newton agreed.


September 8 Council Workshop Meeting

Council held an executive session called under 192.660 (2) (a) regarding employment of public officers.

Written public comment was received on the following topics: composting food waste, issues and options for Tigard Triangle affordable housing transportation, and voting by mail.

Police Chief McAlpine gave a report on crime statistics and calls for service in August. There were 515 speeding tickets issued (35 rejected) from the Hall Blvd./99W intersection and 2693 (195 rejected) issued from the 72nd Avenue/99W intersection. Each citation must be reviewed and there are challenges reviewing the high number received. The Chief highlighted progress made in hiring officers authorized by the Police Levy. Interviews, physical fitness testing and background checks are being conducted on 10 recruits. Two lateral hires were made.

Council approved a Constitution Week proclamation and two contracts. The first is a contract amendment with Brown Contracting, Inc. for additional  work on the Tiedeman, Katherine and Grant Avenue crosswalk and sidewalk improvement project. During the project it was discovered that the existing pavement on Grant Avenue was too thin so staff worked with the contractor to perform a grind/overlay to replace the thin section and improve the life of the roadway next to the project footprint. A contract was awarded to MESO (Micro Enterprise Services of Oregon) to implement and operate Tigard’s Small Business Grant Program which will award the $1,631,000 distribution from Washington County to businesses within city boundaries for COVID-19 public health emergency expenses. MESO will operate as the city’s agent and distribute the grant funding consistent with City, County, and Federal requirements and processes.

Council approved Resolution No. 20-43 which allows Washington County to acquire right-of-way and ancillary easements from 43 parcels to construct the 121st Avenue roadway improvements. This project will provide continuous sidewalks, bicycle facilities, street lighting, drainage improvements, roadway resurfacing and waterline improvements between  Whistlers Loop and Tippitt Place along 121st Avenue and along Fonner Street from 121st Avenue to 116th Place. This resolution is required as part of the acquisition process so Washington County can negotiate in good faith with owners and holders of property identified in the resolution. It allows them to obtain immediate possession and pursue acquisition through eminent domain if necessary.

Resolution No. 20-44 was approved and authorizes the sale of water revenue refunding bonds secured by revenues of the water system. Staff anticipates the savings from this refunding will be over $1 million annually and reduce debt service by over 12%. It will enhance intergenerational equity by helping offset the annual reserve for water asset renewal, repair and replacement.

Council approved an Interim City Manager employment agreement with current Assistant City Manager Kathy Nyland which will run from December 1, 2020 until the start date of a new city manager.

City Manager Wine gave an Administrative Report and said 8 applications have been received so far for the Public Safety Advisory Board.  The deadline to apply is September 16. Park playgrounds are now open. Patrons must maintain physical distancing unless in their small group. The city’s Digital Access survey will remain open as participation thus far has been light. The city has continued to meet with the Tigard-Tualatin School District on the future of School Resource Officers (SROs) and a community-wide survey is upcoming. Focus groups will prioritize those more likely to have contact with the SROs.


September 1, 2020 Council Meeting
CONSIDER ADOPTION OF PUBLIC SAFETY ADVISORY BOARD PROPOSAL: Council held a discussion and made some recommendations for changes in the Public Safety Advisory Board proposal related to decision making, authority to implement recommendations and length of service for the two youth members.  Here is a link to the final copy of the proposal approved by Council: Public Safety Advisory Board | City of Tigard 

NON AGENDA ITEM: Mayor Snider asked if there was Council consensus to write a letter of support for District Attorney Barton’s proposal to the Washington County Commission to use the former 9-1-1 Dispatch Center as a future site to re-locate Family Justice and CARES NW (Child Abuse and Response Evaluation Services Northwest). Currently, Washington, Clackamas and Multnomah County residents have to go to Multnomah County for services and this would not only be more convenient for Washington County residents (which currently use more of these services than Multnomah County) but would save CARES NW money that could be redirected towards child abuse investigations and mental health services. The Council agreed to send a letter of support. 

ADMINISTRATIVE REPORT: City Manager Wine reported that the application process for the Public Safety Advisory Board will launch Wednesday. Communications staff have completed the Citywide Report card which will appear on the city’s website landing page. Macerich is putting together a plan to have drive-in movies at Washington Square. The review of the school resource officer (SRO) program is ongoing with surveys and listening sessions planned. There will be links to this on the city’s website. Council requested that City Manager Wine ask for any directives regarding celebrating Halloween during COVID and she will check on this with the EOC/CLT Reconstitution Team.


August 25, 2020 Council Meeting

STUDY SESSION

Executive Session
Called under ORS 192.660 (2)(a) to discuss employment of a public officer.

Council Liaison Reports

  • Councilor Newton commented on the recent meeting of the CDBG Advisory Board and becoming a joint entitlement city.
  • Youth Councilor Calderon reported on the TYAC’s effort to update their website and find socially-distanced community service opportunities for youth.
  • Council President Goodhouse remarked on the National League of Cities’ Equitable Solutions Conference and changes to the City’s procurement processes to encourage minority business participation.
  • Councilor Lueb and Councilor Newton met with Metro Councilor Dirksen to express concerns about the Hall Street Station design as a part of SW Corridor. They said they look forward to TriMet’s changes in their upcoming September presentation to the Council.
  • Mayor Snider shared a briefing on COVID 19 from the Governor’s office. The Council discussed implementing a citywide mask requirement. City Attorney Rihala said that an ordinance to require masks on City-owned properties was doable and would be similar to the City’s existing tobacco ban.

BUSINESS MEETING

Public Comment

  • John Liljegren submitted comments regarding the Public Safety Transformation Commission.
  • Michael Brewin submitted comments regarding the Public Safety Transformation Commission

Consent Agenda

Council approved the Consent Agenda as presented, which included:

  • Approve meeting minutes
    • May 19, 2020
    • May 21, 2020
    • May 26, 2020
  • LCRB: Consider Contract award for Pavement Management Program – Crack Seal
  • LCRB: Consider Contract award for Cach Reservoir and Pump Station Owners Representative

Receive Public Safety Transformation Commission Update and Next Steps
City Manager Wine updated Council on feedback received on the Transformation Commission to date. Council discussed the latest draft of the Transformation Commission proposal. Major areas of contention included the addition of text referring to defunding the police (which Council removed), the name of group (whether it be advisory board or commission) and the purpose of the body itself (to advise Council or leadership staff).

A majority of Council felt the name should be changed to the Public Safety Advisory Board as this better reflected the body’s purpose and decision making authority. 

Administrative Report
City Manager Wine reported on the nearly-completed City Hall remodel, positive responses to the internal COVID work survey and the upcoming City Council election. The City had seven candidates file to run for the two available positions this November 3rd. Find more information about the final slate of candidates here: https://www.tigard-or.gov/election_2020/


August 18 Council Workshop Meeting

Capital Improvement Plan Update: City Engineer Faha reported on the status of Parks, Streets, Water, Sewer, Stormwater and Facilities projects and described key projects upcoming in 2021.

Receive Update on SW Ascension Drive Traffic Issues: City Engineer Faha gave an update and  presented a slide show on the history of the city’s response to citizen complaints about Ascension Drive traffic issues. She discussed the initial response and what was included and not included in the adjusted proposal. Lessons learned were the importance of a  communications plan and that the city needs a comprehensive, transparent approach to addressing safety concerns, including the use of data to help prioritize and direct where funding should be used citywide. A draft ranking summary table was shown for streets with speeding complaints. This is part of a citywide speed  analysis to help develop the prioritization system.

Receive Briefing on I-205 Tolling Program: Council received a presentation from ODOT I-5 and I-205 Tolling Program Manager Lucinda Broussard on the I-205 program as it moves into the NEPA (National Environmental Policy Act) phase. The purpose of tolling on I-205 is to manage congestion and raise revenue to fund congestion relief projects. The toll rate will not be determined until after financial analysis is complete. Consultants from WSP discussed the project goals, objectives and the alternatives analysis.

Town Center Development Agency – Receive City Center Futures Project Update: Council, in their role as the Town Center Development Agency Board, convened to hear an update on the City Center Urban Renewal Plan and options for continuation of the district beyond 2027.  Staff will return with a fully-formed recommendation for Option 1 which increases the maximum indebtedness of the current tax increment financing within the current District.

Receive Parks and Recreation Master Plan Update: Staff and a consultant from MIG updated Council on Parks Master Plan progress. The project will replace the Parks System Master Plan and Recreation Program Study. The Parks System Master Plan was last done in 2009 and this update will address the many significant changes related to Tigard’s parks and recreation services over the past ten years as well as help prioritize implementation of incomplete or future parks and revisit old concept master plans. Council expressed concerns about inequity in park access in lower income neighborhoods and gaps in the 10-minute walk analysis. The new plan will reflect the growth and increased diversity of the city.  There will be many ways for the community to participate and provide input.  

Administrative Report: City Manager Wine highlighted the use of GIS (Geographic Information System) data that was used in three of the presentations in tonight’s meeting.  She said there will be more in the future identifying areas of greatest transportation need in Tigard. She gave an update on the CARES Phase 4 program and said business recipients will be notified as soon as possible. Staff were surveyed about working as part of a plan to return to their workspaces when COVID restrictions are lightened. She reiterated that the City is open for business now, but the survey was directed at a physical opening of its buildings. The Library is starting “take-out” service for books, in an effort to increase service offerings to patrons during the pandemic.


August 11 Council Meeting

STUDY SESSION

Council Liaison Reports

  • Councilor Lueb didn’t have any news to report.
  • Councilor Newton and Youth Calderon reported on the new treasurer elected for the Youth Advisory Council as well as their search for socially-distanced service opportunities for local high schoolers. Councilor Newton said the CDBG Advisory Board will be meeting this week to determine priorities for the upcoming funding cycle.
  • Councilor Anderson discussed meeting with the Tigard Farmers Market representatives and their neighboring businesses to reach a solution for Sunday morning access to Tigard Street.
  • Council President Goodhouse attended several meetings that all went well. He asked whether the Council would be supporting Metro’s 2020 Get Moving bond measure.
  • Mayor Snider polled the Council on whether the Council should write a letter to Metro regarding concerns about the Get Moving 2020 bond. There was consensus such a move would be premature, pending finalized details regarding the bond amount and funding mechanism. The Mayor reported on the brief legislative special session and a string of public comments he’s received that cause him to believe people don’t understand systemic racism.

BUSINESS MEETING

Public Comment

  • No public comment received.
  • Police Chief McAlpine updated the Council on the updated strategic dashboard, as well as the new Police Transparency page.
  • Chamber Engagement Coordinator Jessica Love shared a number of upcoming events, including educational webinars, candidate endorsement committee meeting and Eat Local Night. She congratulated the Leadership Tigard class of 2020 as well as recipients of Chamber-sponsored scholarships. The Tigard Farmers Market continues, while the Art Scavenger Hunt is delayed until the end of August.

Consent Agenda - Council approved Resolution 20-42, which authorizes an Intergovernmental Agreement with City of Beaverton and Tualatin Valley Water District (TVWD) to complete a water system intertie feasibility study.

Contract Award for Tier 1 & 2 I.T. Help Desk Support to Bridge Tech, LLC - The Council approved a contract award of up to $750,000 to Bridge Tech, LLC for I.T.’s Help Desk Support services for up to 5 years. This follows the 1-year proof of concept that IT has undergone to show contract IT services are more a more cost efficient way to serve City departments.

Informational Public Hearing: City Manager Recruitment Process - HR Director Bennett outlined the Class specifications as well as a draft scope of work, should Council choose to use an outside firm. Council reached consensus to move forward with contract with an outside recruitment firm to manage the process. They also decided to appoint an Interim City Manager to cover the period from Marty’s departure until a new City Manager is hired.

Discuss Community Input on the Transformation Commission - Council received and discussed public input on the proposed Transformation Commission, including its, membership/representation, and roles/responsibilities. Aside from phrasing, repeated themes related to:

  • Organizational structure, roles and responsibilities
  • Representation among the group’s membership
  • Name of the group (Transformation Commission, Public Safety Transformation Commission, Public Safety Advisory Committee, and so on)
  • Measures to identify biases in hiring

At the end of the discussion, Council suggested a large part of this effort would be based in creating a public information campaign regarding systemic racism.

Administrative Report - Assistant City Manager Nyland highlighted a new communications section of the Council Newsletter and the new “drive-up” Library services. She also updated Council on the status of ongoing projects, including Total Tyler, Strategic Plan Refresh, Fanno Creek Trail crossing and COVID signage requests (more than 500 signs have been produced since March).

Executive Session - Council held an executive session under ORS 192.660(2)(a) to consider the employment of a public officer, employee, staff member or individual agent.

 

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